WCPC MINUTES

 

WEXHAM COURT PARISH COUNCIL

 

MINUTES of the SPECIAL MEETING of the COUNCIL held on Wednesday, the

3rd July, 2014, at the Parish Hall, Norway Drive, Wexham, Slough.

 

PRESENT:

Councillors Harjinder Singh Gahir (in the Chair),

Trevor Allen, Patrick Donachy, and Paul Sohal.

Borough Councillor Haqeeq Dar.

Officers: Dianne Egan (Clerk) and Tina Kellett (RFO).

 

APOLOGIES FOR ABSENCE:

Councillors Robert Aldridge (working), Carl Egan (working),

Raja Fayyaz (Ramadan), Munawar Hussain (delayed in traffic),

Sandra Malik (at another meeting), and Shabana Zeib (Ramadan).

 

ABSENT:

Councillor Amjad Raja.

 

 

46.     APPROVAL OF APOLOGIES FOR ABSENCE

 

RESOLVED: That apologies for absence offered in respect of this meeting be approved.

 

47.     DECLARATIONS OF INTEREST                                 

 

Councillor Sohal declared an interest in relation to his role as a Borough Councillor.

 

48.     CONSIDERATION OF DISPENSATION APPLICATIONS RELATING TO THE CODE OF CONDUCT

 

No applications were submitted.

 

49.     COMPLETION OF DISCRETIONARY POLICY STATEMENT

 

The RFO clarified the requirements and explained that this document should have been submitted by the 30th June deadline.  It was not clear whether there would be any penalty for late submission.  The deputy pension fund manager had advised that the previous statement could be updated, or the new document completed, to reflect the councilís current policy. 

 

It was agreed that all the discretionary items on the new policy would be dealt with on an individual basis as they arose.  As the RFO was currently unable to use her right hand due to an operation, the Clerk would complete and submit the document to the pension administrators on her behalf.

 

RESOLVED: That an Employer Discretionary Policy Statement be submitted indicating that each item therein would be considered individually as it arises.

 

50.     TO AGREE SPECIFIED STREETS TO UNDERGO GRASS VERGE IMPROVEMENTS IN ACCORDANCE WITH THE SBC PROPOSALS FOR WHICH JOINT FUNDING HAD BEEN APPROVED

 

This item was clarified and the options were discussed.  It was noted that improvements in some areas (namely The Link and Prestwood) were already being progressed by SBC as a result of recent borough walkabouts, the estimated cost of which would be in the region of £16K. 

 

Further improvements in Mansel Close, Almons Way, Bell Close and Berryfield had been deemed necessary, and these would be carried out in accordance with the agreed joint funding by SBC & WCPC.  SBC had currently approved the sum of £20K.

 

The RFO explained that the Parish Council currently had several other financial commitments and that the required funding could not be made available at the present time.  Funding may be available at the time of receipt of the April 2015 Precept, or if the proposed loan was secured.  It was suggested that SBC may be prepared to defer the payment, and that the new borough parking scheme may include the installation of some parking bays.  Other work in the Parish may also be undertaken on a walkabout basis.

 

The total joint cost of improvements for Mansel Close, Almons Way and Bell Close would be £48K.  It was provisionally agreed that WCPC would contribute £28K to progress the improvements in these areas, subject to available funding, and that the more substantial work in Berryfield (totalling £50K) would be undertaken at a later time. 

 

Due to the increasing incidents of antisocial behaviour linked to school students, CCTV had been requested in the area of Bell Close/Mansel Close/Norway Drive.  This would cost in the region of £8.6K and, if installed, the Parish Council had been approached with a view to funding the annual maintenance of approximately £720.  This would be included on the next Agenda.

 

Installation of The Cherries CCTV was imminent and a further power-point was to be installed on a lamp-post opposite the shopping parade so that the CCTV could be moved to also view the front of the shops.

 

51.     TO AGREE FINAL PAYMENT/COMPLETION OF PARISH HALL WC RENOVATIONS AND ASSOCIATED WORK BY GARY WREN

 

The RFO clarified the payments made and the outstanding works in respect of the ongoing Parish Hall WC renovations.  The builder had indicated that he required a further £3,097 for completion of the work.  The project had proved to be more complicated than originally intended due to various amendments to the requirements.  It was noted that the flooring for all five WCs had been included on the original quote, but this was not on the final completion list supplied.  As the project had now been ongoing for more than seven months, the council now wished to progress the completion with some urgency and a further meeting was suggested to consider the details.  The Clerk advised that Full Council could delegate a specific decision to a committee.  The council agreed that this should be passed to the Staff Structure & Hall Bookings Working Group for full consideration of the outstanding work and relating costs; the standard of the work completed; and a deadline for completion of the project.

 

RESOLVED: That arrangements for completion of the WC renovation project be passed to the Staff Structure & Hall Bookings Working Group, including approval of the costs for the outstanding work.

  

The meeting closed at 8.40pm.

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