WCPC MINUTES

 

WEXHAM COURT PARISH COUNCIL

 

MINUTES of the MEETING of the COUNCIL held on Tuesday, the

8th July, 2014, at the Parish Hall, Norway Drive, Wexham, Slough.

 

PRESENT:

Councillors Sandra Malik (Chairman),

Trevor Allen, Patrick Donachy, Harjinder Singh Gahir,

Amjad Raja, and Paul Sohal.

Borough Councillor Haqeeq Dar.

Officers: Dianne Egan (Clerk).

Two Police Officers and Community Warden.

Marc Lister, ambulance service liaison officer.

 

APOLOGIES FOR ABSENCE:

Councillors Robert Aldridge (working), Carl Egan (working),

and Raja Fayyaz (no statutory reason provided).

 

ABSENT:

Councillors Munawar Hussain and Shabana Zeib.

 

 

52.     APPROVAL OF APOLOGIES FOR ABSENCE

RESOLVED: That apologies for absence offered in respect of this meeting be approved.

53.     DECLARATIONS OF INTEREST                                 

Councillors Malik and Sohal declared an interest in relation to their roles as Borough Councillors.

 

54.     CONSIDERATION OF DISPENSATION APPLICATIONS RELATING TO THE CODE OF CONDUCT

 

No applications were submitted.

55.     MINUTES OF THE MEETING HELD ON 11TH JUNE 2014

The accuracy of the Minutes of the Meeting of 11th June 2014 was disputed and approval of all Minutes was passed to a Part II meeting.

56.     PUBLIC QUESTION TIME

There were no members of the public present.

57.     POLICE AND COMMUNITY WARDEN LIAISON

The Police Officers reported that the speed indicators were not working due to a problem with the batteries which may need replacing.  It was noted that the devices, including a spare battery, were owned by WCPC but were maintained by the Police.  The Officers would try to re-charge the batteries again.

The Police had made contact with the parents of the youth who had vandalised the tennis court fencing and requested clarification of the Council’s requirements in this regard.  It was agreed that the parents should pay the £135 repair bill and a formal warning should be issued to the offender.

Various issues at the Edmunds Way garage site were discussed.  Complaints had also been received about youths causing a nuisance and drinking in The Cherries Play Area into the early hours.  The Police would monitor these areas.  It was noted that despite being an Alcohol Exclusion Zone it was unlikely that arrests would be made for drinking except for persistent offenders.

Littering of the estate by school students was discussed and the Police confirmed that the area of the shops was patrolled.  Tickets could be issued for littering, but not to children.  It was noted that the large number of schools in Wexham made it difficult to deal with the problem as the Police had to prioritise dealing with traffic issues.

The Community Warden was welcomed and was asked to attend Parish meetings as often as possible.  Incidents of fly-tipping and graffiti were discussed, and also a rat problem caused by food being put out and stored in outhouses.  Some items had also been dumped in a Member’s garden.  More frequent litter collections were requested.

The Police and Community Warden were thanked for attending.

 

58.     ADDRESS TO COUNCIL BY AMBULANCE SERVICE LIAISON OFFICER

 

Marc Lister from the NHS Ambulance Service was introduced and explained that he liaised with parish councils with a view to meeting the demands of health issues in local areas.  Public access to defibrillation points was being promoted and evidence had shown that this could potentially increase the successful resuscitation rate from 6% to 62%.  Disused telephone boxes were being utilised, and various shopping centres and local authorities were also installing defibrillation equipment.

The second strategy was to promote ‘community first responders’.  These were volunteers who were trained and provided with kits and pagers so that they could attend to people needing assistance.  The volunteers filled the time-gap between the injury or collapse and the ambulance service arriving on the scene.

It was suggested that the service could be promoted in the Parish newsletter, and that kits could be purchased for the Parish Hall and The Cherries, and that assistance could be provided with local leaflet distribution.  The Newsletter Working Group would send a draft article to Mr Lister for his approval prior to publishing in the next newsletter.

59.     INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS

The following items were reported/discussed:

·        A further complaint had been received about allotment bonfires.  It was noted that the tenancy conditions had already been changed to allow bonfires only on specific days and at specific times.

·        Members were invited to raise any issues for consideration during borough walkabouts.

·        A trial would be taking place in Bucks relating to resident only parking.  It was noted that this may worsen the problems in the neighbouring Berks areas.

60.     FINANCIAL REPORT

The Financial Statements for the 1st to 30th April and 1st to 31st May were submitted.

RESOLVED: That the Finance Statements for April and May 2014 be approved.    

61.     APPROVAL OF ANNUAL MAINTENANCE COSTS FOR CCTV BEING INSTALLED BY SBC TO COVER NORWAY DRIVE, BELL CLOSE, MANSEL CLOSE

The Parish Council had been asked to contribute to this project by paying the maintenance costs for the proposed CCTV in the sum of £720+VAT per annum and this was approved.

RESOLVED: That the annual maintenance costs of £720+VAT be paid by WCPC.

62.     REPORT OF THE CLERK

A letter of thanks had been received from St Mary’s Church for the recent donation.

Part I of the Meeting closed and it was Resolved that, in view of the nature of the business about to be transacted, it was advisable in the public interest that the Press and Public be temporarily excluded, and they were instructed to withdraw.

PART II

63.     MINUTES OF THE MEETING HELD ON 11TH JUNE 2014

Numerous amendments to the Minutes were requested and it was agreed that the Clerk would be provided with a list of amendments after the meeting to enable her to make the requested changes for approval at the next meeting.

Under matters arising it was noted that the Wexham Bowls Club had not paid the full amount of the revised annual rent invoice and were living rent-free.  It was suggested that bailiffs could be sent in, and the grass dug up, and that the land could be used for hospital parking.  Use of the Parish Hall car park was also discussed.

It was proposed that tenancy of the ornamental garden, plots 31 & 32, should be cancelled without notice and it should become a communal plot for use by all allotment tenants.  The legal requirements were discussed and it was agreed that the current tenants would be evicted from the plot on the 1st November 2014, thus giving them time to harvest their produce grown this season.

RESOLVED: That the current tenancy of the ornamental garden plot be cancelled as of the 1st November 2014.

64.     MINUTES OF THE SPECIAL MEETING HELD ON 3RD JULY 2014

The Minutes of the Special Meeting of 3rd July were approved as a correct record.

65.     STAFF RESIGNATIONS

The Cleaner and the RFO had both resigned their positions without notice on the 3rd July 2014.  The Clerk was asked for the RFO’s resignation letter but stated that she was not in possession of a letter.  The Clerk had not circulated a letter received from the RFO on the grounds that it was  sent to her marked ‘strictly private and confidential’, and had destroyed it because she considered the content inaccurate and offensive.  Members considered that she had no right to destroy the letter, and they had been provided with a copy by the RFO which was read out.  The Clerk was instructed to respond to the points in the letter, but not to send it to the RFO.  The Council would send this to the RFO and would advise her that it did not wish to accept her resignation.  The Clerk would thank the Cleaner for her time with the Parish Council, and the Council would arrange to send her flowers.

The Clerk was excluded from the remainder of the meeting at 9.45pm and no notes were provided for completion of the Minutes (but the text below was later provided).

RESUMPTION OF PART II

After the departure of the Clerk, a full discussion was held. Following on from the legal advice given concerning the Clerk's non-signature of the Annual Return to meet prescribed time scales, it was agreed that further professional advice would be sought. This to include the latest developments and the backdated signing of the Annual Return by the Clerk. Both the internal and external auditors had been informed of the earlier problem encountered by the RFO prior to the Clerk signing the document.

At the May meeting a sum of £3,000 had been approved to cover various HR costs which would be upcoming, although unexpected, recent events were of the utmost urgency to resolve.

RESOLVED: Professional advice would be sought and acted upon. Costs would be 

covered by the sum set-aside.

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