WCPC MINUTES

 

WEXHAM COURT PARISH COUNCIL

 

MINUTES of the MEETING of the COUNCIL held on Tuesday, the

9th September, 2014, at the Parish Hall, Norway Drive, Wexham, Slough.

 

PRESENT:

Councillors Sandra Malik (Chairman),

Robert Aldridge, Trevor Allen, Patrick Donachy, Carl Egan,

Raja Fayyaz, Harjinder Singh Gahir, Amjad Raja, and Paul Sohal.

Borough Councillor Haqeeq Dar.

Officers: Dianne Egan (Clerk), Tina Kellett (Finance Clerk).

SBC visitors Savio de Cruz, Esther Deacon, Ginny de Hann,

Martin Mallia, Munawar Sohail, and Peter Webster.

Three members of the public.

 

APOLOGIES FOR ABSENCE:

Councillor Shabana Zeib (no statutory reason provided).

 

ABSENT:

Councillor Munawar Hussain.

  

72.     APPROVAL OF APOLOGIES FOR ABSENCE

RESOLVED: That apologies for absence offered in respect of this meeting be approved.

73.     DECLARATIONS OF INTEREST                                 

Councillor Donachy declared an interest in relation to Item 15 on the Agenda, purchase of mirrors.  Councillors Malik and Sohal declared an interest in relation to their roles as Borough Councillors.

74.     CONSIDERATION OF DISPENSATION APPLICATIONS RELATING TO THE CODE OF CONDUCT

No applications were submitted.

75.     MINUTES OF THE MEETING HELD ON 8TH JULY 2014

The statutory approval of the Minutes was deferred to give priority to discussions with the Slough Borough Council representatives, against the advice of the Clerk.

76.     POLICE AND COMMUNITY WARDEN LIAISON

There were no Police Officers or Community Warden in attendance.

77.     ADDRESS TO COUNCIL BY SBC VISITORS TO DISCUSS COMMUNITY SAFETY AND CCTV

Concerns relating to antisocial behaviour and dog fouling in the alleyway linking Norway Drive to Bell Close/Mansel Close were discussed.  These issues were being monitored by the Community Wardens; letters had been delivered to residents; workshops with schools and a door-knocking exercise had recently taken place.  Evidence was required in order to take action and justify CCTV installation, but no reports had been received from residents during the last year.  It was also noted that deployment of CCTV cameras could be challenged by residents who objected to it.

The new CCTV camera for The Cherries was also discussed and was displayed.

 

78.     ADDRESS TO COUNCIL BY SBC VISITORS TO DISCUSS TRAFFIC MATTERS

 

Issues relating to traffic problems in the Wexham area were discussed.  The recent consultation regarding parking restrictions in Wexham was clarified, together with the restrictions being put in place over the border in Bucks.  The introduction of the Pavement Parking Scheme and SBC policy in regard to parking of vehicles on dropped kerb access drives were also discussed.

A meeting would be arranged between the Grass Verge/Traffic Working Group and the SBC officers to further consider these issues.

79.     INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS

The following items were reported/discussed:

        Various incidents of fly-tipping had been reported.

        An asbestos hazard had been identified during the removal of a garage in Edmunds Way and it was confirmed that this had been dealt with at no cost to the residents.  The garage had been removed without prior permission.

        Leaflets were being delivered regarding the Age Concern Centre at the hall.

        Various planning issues were discussed.

        It was noted that a restriction bar was needed on the Parish Hall gates to prevent access to the grounds by unauthorised vehicles.  A quote would be obtained.

        A fencing panel at The Cherries Play Area was damaged/detached and this would be reported to the Parks Department.

80.     FINANCIAL REPORT

Approval of the Finance Statements was deferred.

A hire agreement for Age Concern was being prepared and this would be circulated to all Members for comment/approval.

A breakdown of expenditure for the last year was requested.

Staff expenses were discussed.

It was confirmed that the Assistant Clerk (Finance)/RFO remained employed by the Council and thanks were recorded.  The Clerk advised that a letter of retraction of resignation was required for the records.

81.     BOWLS CLUB RENT

The Secretary of Wexham Bowls Club was in attendance and the recent meeting between representatives of the Club and WCPC was discussed.  It was proposed that the rent increase for the current review period should stand; that the retrospective increase be cancelled; and that the rent be further increased in accordance with the permitted terms at every future rent review.  The Bowls Club Secretary confirmed that this was agreed and expressed her thanks to the Council.

A named vote was requested to indicate the Membersí approval of these terms, including cancellation of the invoice for the retrospective increase - For: Councillors Aldridge, Allen, Donachy, Egan, Malik and Raja, Against: Councillors Fayyaz, Gahir and Sohal.

It was considered by some Members that the Council had been misled by the Clerk in relation to the Bowls Club Sub-Lease.  The Clerk strongly refuted this, stating that it was untrue and that the rent review was a finance matter.

RESOLVED: That the Wexham Bowls Club rent increase to £450 should stand; that the retrospective increase of £675 be cancelled; and that the rent be further increased by the current Council in accordance with the permitted terms at every future rent review.

82.     REMAINING AGENDA ITEMS

All remaining Agenda items were deferred to the next meeting due to the late hour.

The meeting closed at 10.30pm

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