WCPC MINUTES

 

WEXHAM COURT PARISH COUNCIL

 

MINUTES of the SPECIAL MEETING of the COUNCIL held on Tuesday, the

16th September, 2014, at the Parish Hall, Norway Drive, Wexham, Slough.

 

PRESENT:

Councillors Sandra Malik (Chairman),

Robert Aldridge, Trevor Allen, Patrick Donachy, Carl Egan, Raja Fayyaz,

Harjinder Singh Gahir (from 7.50pm), Munawar Hussain, and Paul Sohal.

Officers: Dianne Egan (Clerk).

SBC visitors Stephen Gibson and Stuart Aislabie.

 

APOLOGIES FOR ABSENCE:

Councillor Amjad Raja (unwell).

 

ABSENT:

Councillor Shabana Zeib.

 

83.     APPROVAL OF APOLOGIES FOR ABSENCE

RESOLVED: That apologies for absence offered in respect of this meeting be approved.

84.     DECLARATIONS OF INTEREST                                 

Councillor Donachy declared an interest in relation to Item 8 on the Agenda, purchase of mirrors.  Councillors Malik and Sohal declared an interest in relation to their roles as Borough Councillors.

85.     CONSIDERATION OF DISPENSATION APPLICATIONS RELATING TO THE CODE OF CONDUCT

No applications were submitted.

86.     MINUTES OF THE MEETING HELD ON 8TH JULY 2014

          (deferred from last meeting)

 

It was noted that amendments to the Minutes were annotated in handwriting and the Clerk was asked to re-type them.  The Clerk explained that she had been asked to obtain training in the preparation of Minutes, and the said training had indicated that all amendments must be made by hand in accordance with Regulations.  Approval of the Minutes was further deferred pending advice.

87.     MINUTES OF THE SPECIAL MEETING HELD ON 19TH AUGUST 2014

          (deferred from last meeting)

The Minutes of the Special Meeting held on 19th August 2014 were approved as a correct record.

88.     DEFERRAL OF OTHER ITEMS

All other items on the Agenda were deferred to give priority to Part II discussions with the Slough Borough Council representatives.

89.     ADDRESS TO COUNCIL BY SBC OFFICERS TO DISCUSS SURRENDER OF FURTHER LAND NORTH OF NORWAY DRIVE 

The borough council officers explained that they wished to discuss a proposal for development of Leased Parish Land as part of the Slough Regeneration Partnership.  The land would be used to build a further 30-40 houses in addition to the 110 unit development that would be taking place at the old Wexham Nursery site and the land under the Agreement for Lease which had been rescinded.  The amount of land was discussed, and the terms of surrender would be considered later if the Parish Council indicated its interest in the proposal.  It was agreed that this should be decided by Wexham residents and a full public consultation would take place before any final decision could be reached.  Concerns were raised in regard to the infrastructure to support the new local developments and the increased traffic problems.  It was also noted that the Members had been assured that only private housing would be included on the land which had already been surrendered, but that the plans now included social housing and flats.  The SBC officers commented that this fact would make it difficult for them to convince WCPC of the merits of their new proposal.

It was agreed that Members would consider the proposal and the matter would be included on the next Agenda for further discussion.

90.     FINANCIAL REPORT

          (deferred from last meeting)

Approval of the Finance Statements was further deferred.

91.     RFO

          (deferred from last meeting)

This item was no longer required.

92.     PURCHASE OF PARISH HALL SAFETY MIRRORS

          (deferred from last meeting)

New mirrors had been purchased under the general maintenance budget in accordance with safety legislation.  A discount had been obtained by Councillor Donachy and the total cost was £211.02.

93.     CONSIDERATION OF MOBILE PHONE PACKAGES/CONTRACTS, AND POLICY 

The caretakers had now been provided with mobile phones.  Due to the high cost of a business contract the RFO had purchased the phones in her name and for reassurance it was minuted that the Council had agreed to take responsibility for the contracts.

94.     INSTALLATION OF GATE BAR TO PREVENT UNAUTHORISED ACCESS TO CAR PARK

A quote would be obtained for this from the Councilís preferred contractor.

95.     CONSIDERATION OF INFORMATION RELATING TO RATES REBATE

The Council had been approached by a company regarding the possibility of a rates rebate which it was estimated could be in the region of £12K.  An application would be submitted by the company on a no-win/no-fee basis and they would charge 35% if successful.  The reduced rate could then be obtained for a  further three years for no additional charge.  It was agreed that this would be progressed.

The meeting closed at 8.45pm

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