WEXHAM COURT PARISH COUNCIL
APOLOGIES FOR ABSENCE:
Councillor Raja Fayyaz (on holiday).
Councillors Robert Aldridge and Shabana Zeib.
96. APPROVAL OF APOLOGIES FOR ABSENCE
RESOLVED: That apologies for absence offered in respect of this meeting be approved.
97. DECLARATIONS OF INTEREST
Councillors Malik and Sohal declared an interest in relation to their roles as Borough Councillors.
98. CONSIDERATION OF DISPENSATION APPLICATIONS RELATING TO THE CODE OF CONDUCT
No applications were submitted.
99. MINUTES OF THE MEETING HELD ON 8TH JULY 2014
RESOLVED: That the Council adopt a new Policy of a clearer Agenda and that the Minutes only contain minimal detail and Resolutions relating to the Agenda items, to be backdated to the June 2014 meeting.
RESOLVED: That the Minutes of the Meeting held on 8th July 2014 be approved following amendment in accordance with the new Council Policy.
100. MINUTES OF THE MEETING HELD ON 9TH SEPTEMBER 2014
RESOLVED: That the Minutes of the Meeting held on 9th September 2014 be approved following amendment in accordance with the new Council Policy.
101. MINUTES OF THE SPECIAL MEETING HELD ON 16TH SEPTEMBER 2014
RESOLVED: That the Minutes of the Special Meeting held on 16th September 2014 be approved following amendment in accordance with the new Council Policy.
102. POLICE LIAISON
The Police Officer was given the opportunity to address the Council and provide information reports.
103. PUBLIC QUESTION TIME
There were no questions.
104. INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS
The Members and Ward Councillors present were given the opportunity to provide information reports.
105. FINANCIAL REPORT
The RFO was given the opportunity to provide an information report.
RESOLVED: That the Finance Statements for July and August 2014 be approved.
RESOLVED: That £20K + VAT be paid to the builders in part-settlement of their £34K invoice pending investigation of damage to the boiler system.
RESOLVED: That the resignation of the Assistant Clerk (Finance)/RFO be retracted and that she remain employed by the Council.
106. INSTALLATION OF GATE BAR TO PREVENT UNAUTHORISED ACCESS TO CAR PARK
RESOLVED: That this item be deferred to obtain further quotes.
107. CONSIDERATION OF HIRE RATE FOR REGULAR HIRERS AND CHRISTMAS BOOKING
RESOLVED: That the Parish Hall would be available for hire every day over the Christmas holidays.
RESOLVED: That a new Sunday Prayer Group be offered a rate of £50 per hour for both halls.
RESOLVED: That the Friday Prayer Group be offered the Parish Rate of £28 per hour, subject to keeping payments up to date.
108. CONSIDERATION OF PURCHASE OF FLOOR BUFFING MACHINE
RESOLVED: That further enquiries be made in relation to the estimated £700 cost.
109. CONSIDERATION OF DONATION TO POPPY APPEAL AND PURCHASE OF WREATH
The Clerk advised that the Council should enquire about a permitted legal power for this donation.
RESOLVED: That a donation of £100 for 2014 plus £100 for 2013 be sent to the Poppy Appeal, plus the purchase of a wreath on behalf of the Parish for Remembrance Sunday.
110. CONSIDERATION OF RETURN DEPOSIT PROCESS
RESOLVED: That this item be deferred.
111. CONSIDERATION OF ALLOTMENT STREAM CLEARANCE
RESOLVED: That the stream be sprayed with bio weed killer by the Caretaker when growth recommences in the Spring.
112. CONSIDERATION OF RISK ASSESSMENTS
RESOLVED: That, following a request from Mazars Auditors, relevant documents be sent detailing the actions taken.
RESOLVED: That this item be deferred pending consideration of costs.
RESOLVED: That the sum of £200 be approved for the purchase of slabs to be laid over the loose stones in the Norway Drive Play Area drainage gulley.
RESOLVED: That the cost of renovations being carried out by the Caretaker on the garage be paid out of an unspecified maintenance budget.
116. CONSIDERATION OF SURRENDER OF LEASED PUBLIC LAND NORTH OF NORWAY DRIVE
RESOLVED: That further discussion of this item be passed to the Community Hub Working Group and a proposal be brought back to Full Council. All Members to be invited to all meetings in accordance with Regulations.
RESOLVED: That Councillor Donachy be included on the Community Hub Working Group alongside the existing members - Councillors Allen, Egan, Gahir, Raja, Sohal and Zeib.
The meeting closed at 10.05pm
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