WEXHAM COURT PARISH COUNCIL
APOLOGIES FOR ABSENCE:
Councillors Robert Aldridge (attending another meeting)
Dave Davies (working)
Tony Haines (attending Borough meeting)
David MacIsaac (attending Borough meeting).
68. DECLARATIONS OF INTEREST
Councillors Henry Egan, Cheryl Hemming and Gavin Hemming declared an interest in relation to Part II due to employees being members of their families.
69. MINUTES OF THE MEETING HELD ON 14TH NOVEMBER 2006
The Minutes of the Meeting of 14th November 2006 were approved as a correct record. There were no matters arising.
70. MINUTES OF THE FINANCE & GENERAL PURPOSE COMMITTEE MEETING HELD ON 30TH NOVEMBER 2006
The Minutes of the F&GP Meeting of 30th November 2006 were approved as a correct record and the recommendations of the F&GP Committee therein were also approved, including the 2007/08 Budget. The Finance Clerk reported that the VAT Inspector had asked to see various invoices to progress our claim for back-payment of VAT, and this was positive news.
71. POLICE AND COMMUNITY WARDEN LIAISON
PC Cerrig Shardlow was unable to attend due to being unwell. Community Warden Chris Spencer thanked the Council for inviting him to the recent charity fundraising event which had been very enjoyable. He reported that an issue involving youths playing football in Dawes Moor Close had now been resolved. He had sent a letter to each resident asking them to report any further problems, but no such reports had been received to date. He had received a call from a resident in Almons Way regarding problems with two families and was following this up.
Chris had inspected the reported damage to the grass verges in The Frithe and had found numbers 85 & 87 to be particularly bad. He would ask the Highways Department to deal with this.
Crime prevention leaflets had been distributed by Chris, with assistance from a representative of the Crime Reduction Department. They would also be handing out the leaflets in the area of Knolton Way shops, and had approached people outside the shops to alert them to the need to lock up their bicycles.
A car repair business had been operating in Edmunds Way and Chris reported that he may be able to ticket the person responsible. He reported that fixed penalties can be issued for nuisance parking. The Chairman highlighted the ongoing problem of cars for sale in the Upton Lea area and asked if these could also be ticketed. Chris would follow this up, along with another case of a vehicle repair/sale business reported at The Cherries garages.
The Clerk reported that she had received a complaint regarding a tipper truck at Quinbrookes garages, which was also an environmental issue, and Chris would investigate this.
72. INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS
Councillor Walker reported that the problem with refuse at 103 Quinbrookes was ongoing. The full skip and building rubble had previously been removed but a substantial amount of rubbish and rubble was now creeping back again.
Councillor MacIsaac had reported that he had followed up the issues relating to removal of trees and damage to the verges outside the Sikh School construction site in Wexham Road. He had been assured that new trees would be planted and the verges repaired when the construction work is completed.
The Chairman had prepared a written report ad this was circulated. Street racers were continuing to cause problems around the estate, but some had been arrested recently.
73. FINANCIAL REPORT
The Finance Clerk submitted the Financial Statement for the 1st to 31st October, and invited questions from Members.
Following the setting of the 2007/08 Budget, SBC had been notified of the Parish Precept.
RESOLVED: That the Finance Statement for October 2006 be approved, and authority be given for fifty cheques to be signed (in light of the forthcoming January recess).
74. REPORT OF THE CLERK AND PLANNING MATTERS
The Clerk had previously circulated updates to Members regarding recent planning applications and various items were discussed. Objections had been raised to an application at 25 The Cherries.
The Clerk reported that she had sent a letter to SBC asking for a written undertaking of their intentions in regard to the Parish Leases. She asked whether the Council wished to submit a formal objection to the proposed Care Home on land south of The Lodge, the plans for which had now been released. In light of the fact that acceptance of the Care Home would be linked to the lease negotiations, it was considered that a formal objection would not be of any benefit.
A meeting had taken place with Wexham School to review their use of the Parish Hall. Various teething problems had been discussed and the school indicated that they were pleased with the facilities and would continue to use the Hall for the next term.
Replacement microwaves for the Parish Hall kitchens had now been purchased, PAT tested, and installed. The Clerk thanked Councillor Corps for carrying out the testing.
The new curtains had now been hung in the Main Hall, following completion of the electrical installation and decorating, and the Clerk thanked the Chairman, Vice-Chairman, and Pat Corps for their assistance in helping her carry out this hefty task.
The Clerk reported that the Christmas Charity Fundraising Event had been attended by all staff, and all except two Members, one of whom had sent her apologies due to a family bereavement. The event was also well supported by the Bowls Club members and other people who had purchased raffle tickets. Everyone had commented what an enjoyable evening it had been and Councillor Davies, who organised the evening, had indicated that he would like to make this an annual occasion. The Chairman thanked all the Members for their donations of raffle prizes and food. The Clerk and Finance Clerk would make arrangements in the New Year to present a cheque for the total amount raised (£465) to a representative of the Thames Valley & Chiltern Air Ambulance Trust.
A meeting had recently taken place with the City Tennis Coach, attended by the Clerk and Councillor Davies, who had requested use of the Parish Hall toilets during tennis sessions, the installation of a footpath leading to the courts, and a gate key to enable vehicular access for parents dropping off their children. The Clerk had provided a copy of the gate key and asked Members for their views regarding the other items. It was decided that free use of the Parish Hall had never been indicated as part of the deal and, whilst the Council was happy to allow free use of the tennis courts to the City Tennis Club, the costs that would be incurred by permitting use of the Parish Hall would not be recoverable. In addition, it would pose security issues. The Clerk had indicated to the Coach that funding for a footpath was not a priority in the Parish Councilís budget, and that maybe he should approach the Lawn Tennis Association as partners in the City Tennis Programme with a view to obtaining funding for this.
The Clerk, Chairman and Vice-Chairman had now completed preparation of the Parish Newsletter, which was ready for printing. The Clerk commented that no assistance had been forthcoming from the other Members in carrying out a recent leaflet drop to residents, and she therefore enquired whether anyone would be unable to offer their support in delivery of the Newsletters. No comments were made, so it was taken that all Members would be able to carry out the deliveries as usual. Community Warden Chris Spencer offered his help and the Clerk thanked him.
The Clerk asked the Council to consider renewal of the subscriptions to the Society of Local Council Clerks, which had now become due. The Clerk and Finance Clerk indicated that they did not consider their membership to be of any great benefit. It was therefore decided that the current membership would be allowed to lapse, and the Council would reconsider renewal at a later date and at such time as it may be considered necessary.
75. PUBLIC QUESTION TIME
There were no questions from members of the public at this meeting.
The Meeting closed at 8.25 p.m.
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