WEXHAM COURT PARISH COUNCIL
APOLOGIES FOR ABSENCE:
Councillors Bryan Corps, Tony Haines, Cheryl Hemming,
Gavin Hemming, David MacIsaac, and Dalip Rajput.
Borough Councillor Latif Khan.
54. DECLARATIONS OF INTEREST
No Member had an interest to declare.
55. MINUTES OF THE MEETING HELD ON 11TH SEPTEMBER 2007
The Minutes of the Meeting of 11th September 2007 were approved as a correct record. There were no matters arising.
56. POLICE AND COMMUNITY WARDEN LIAISON
PC Shardlow reported that he had been busy since the last meeting. Five recent arrests had been made, four of which were connected with Wexham School pupils who would be dealt with by the Youth Offending Team and sent on courses to deter them from re-offending. It was hoped that a good result would be obtained from this course of action, which would also send out a firm message to other youths that such behaviour will not be tolerated.
Preparations had been made for the forthcoming Halloween night and similar steps had been taken to last year, including leaflet drops to elderly people and information leaflets on how to act responsibly. This had previously resulted in very few problems occurring.
The Neighbourhood Policing Team had continued to monitor The Cherries and there had been no recent incidents. The Chairman reported that a group of youths had been gathering behind the Parish Hall and PC Shardlow offered to check this out, together with other local problem areas.
An update was requested in regard to the proposed use of the Parish Hall by the Policing Team. It was confirmed that the team would be covered by their employerís insurance since they would be classed as visitors/guests whilst on the premises. A letter confirming this and compliance with the Councilís other requirements was to follow, upon receipt of which keys would be provided.
Community Warden Chris Spencer reported that following a review of staffing arrangements a new Warden, Linda Corcoran, would be allocated to Wexham. He would make arrangements for the Clerk and Chairman to meet with her in due course.
Cars for sale at Upton Lea had been stickered and the situation had improved; fixed penalty notices were being issued for dog fouling; various anti-social behaviour issues had been addressed; and Chris had dealt with complaints about overhanging trees at Wexham Primary School which the head teacher had made arrangements to have cut back. Various issues in the Quinbrookes area had also been dealt with including the transit van causing an obstruction, the damaged cable cabinet, and fly-tipping. The Clerk requested that the ongoing problem of the overgrown hedges at numbers 16 & 18 Norway Drive be followed up.
57. INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS
Councillor Evelyn Aldridge had dealt with enquiries in relation to a Tesco lorry parked in her area.
Councillor Robert Aldridge raised the issue of several trees that had been broken down by youths in Wexham Road.
Councillor Vyas warned that there had been a recent spate of distraction burglaries, and that damage to cable boxes had become an ongoing problem which he and his colleagues were investigating.
Councillor MacIsaac had submitted a written report to the Clerk in which he stated that the Parish Leases which had been signed in May were called in by Labourís Councillor Anderson. The resulting auditing and scrutiny processes had incurred substantial costs out of the public purse. The Leases had now been approved by the auditor, and the Chairman of the Parish Council had submitted a letter asking for the opportunity to address the Scrutiny Committee at their forthcoming meeting. This would be followed by a Cabinet Meeting at which it was hoped the Members could finally approve the release of the signed documents.
The Chairman put forward a preliminary proposal to consider an annual gardening competition for residents. Such events had taken place in the past and it was felt that this could enhance the Councilís efforts to raise its profile on the estate. This project would be officially proposed and considered at a later meeting.
Permission was sought from Council for the purchase of the annual Remembrance Sunday poppy wreath and this was approved unanimously.
The Chairman also reported that the DVLA had been clamping various untaxed vehicles around the estate. The credit for this was largely due to the efforts of Henry Egan who, together with the Chairman, had been pestering the DVLA in this regard for some time. Fifteen vehicles had already been removed and further clamping exercises would be taking place in the near future.
58. FINANCIAL REPORT
The Finance Clerk submitted the Financial Statement for the 1st to 31st August, and invited questions from Members. Some changes had been made to the format of the statement in accordance with Councillor Hainesí suggestion at the last meeting.
The auditor had confirmed receipt of the annual accounts, but they had not yet been returned.
A letter had been received from SITA in relation to new legislation regarding the sorting of recyclable refuse. Since there was no way of enforcing the sorting of refuse by customers of the Parish Hall, it was likely that the Council could be subject to an increase in the current collection rates.
RESOLVED: That the Finance Statement for August 2007 be approved, and authority be given for twenty-five cheques to be signed.
59. REPORT OF THE CLERK AND PLANNING MATTERS
The Clerk had previously circulated updates to Members regarding recent planning applications and various items were discussed. Objections had been raised to an application at 358 Wexham Road.
The Clerk reminded Members that the next Newsletter was due to be circulated in December and the Committee should start preparing this at the earliest opportunity.
60. AMENDMENTS TO THE PARISH COUNCILíS STANDING ORDERS
This item had been adjourned from the last Meeting of Council in accordance with Standing Order No. 77. No questions were raised and the proposed amendments were agreed unanimously.
RESOLVED: That the amendments to the Councilís Standing Orders proposed and seconded at the September 2007 Meeting of Full Council be approved.
61. DONATION TO BOWLS CLUB CHARITY DAY
The Chairman had received a request from Wexham Bowls Club for a donation towards their annual Charity Day event. The event had now taken place since the request had not been received in time for consideration at the last meeting. The usual sum of £50 was proposed and unanimously agreed. The Vice-Chairman, Councillor Robert Aldridge, had attended the event to present the Parish Councilís Charity Day trophy and details of this had been published on our Website.
RESOLVED: That the sum of £50 be donated to the Bowls Clubís annual Charity Day event.
62. APPROVAL OF EQUIPMENT COSTS FOR ALLOTMENT GROUNDWORK
The Chairman explained that the previous tenant of the ornamental garden plot at the allotment site had died some two years ago and the plot had since become very overgrown. The Clerk and her family had therefore decided to take it on with a view to restoring the garden for the benefit of all. It had been necessary to hire various items of equipment to tackle this task, and the Clerk and her family had also purchased a petrol bush cutter with various attachments out of their own pocket. The hire or purchase of further equipment, together with hire of a skip, would be necessary to bring the plot up to standard.
Since the Council had already allocated an annual budget for the allotment site the Chairman proposed that the Clerk should be reimbursed for the equipment hire expenses incurred, together with the hire of a skip, and that the allocated budget be increased by the sum of £300 per annum to fund some of the expenses for this ongoing project. This was approved unanimously.
The Clerk thanked the Council and invited all Members to offer their assistance at the allotment site during the forthcoming weekends.
RESOLVED: That the Clerk be reimbursed for equipment expenses in relation to restoration of the ornamental garden (currently totalling £209.40) and the hire of a skip, and that the allotment budget be increased by £300 per annum to cover further such expenses.
63. PUBLIC QUESTION TIME
The Chairman included this item on the Agenda since time allowed. A resident raised his concerns regarding the overgrown state of some of the allotment plots. He was advised that the Clerk was writing letters to the allotment tenants concerned and those tenancies would be terminated in due course if the conditions were not met.
Various vehicles parked in Berryfield and Winwood were reported to be causing obstruction and the Chairman explained that this was a matter for the Police since the Parish Council has no powers to deal with such offences.
A complaint was received in relation to the parking of coaches in The Frithe by the Sheehy Way Temple. The Chairman clarified that restrictions on the estate could only be applied to vehicles over 7.5 tonnes, and coaches were therefore legally entitled to park. Councillors Davies, MacIsaac and Robert Aldridge had attended The Frithe on numerous Sundays attempting to resolve these problems with the Sikh Temple Committee, but the problems returned each time the committee members changed. The resident was advised to call the Police if the coaches were causing an obstruction.
Chris Spencer agreed to chase up the matter of an untaxed vehicle which had been left in a parking bay outside number 8 Norway Drive.
Two residents with links to the Knolton Way pizza shop complained that there were insufficient litter bins provided at the shopping parade and litter was therefore building up in the area. The Chairman reported that the number of bins had been reduced due to the incidence of fires being started in them, and that the two remaining bins had been sufficient prior to the fast food shop being opened. Additional litter was also causing a nuisance in The Cherries Play Area due to the increased number of youths gathering there to consume pizzas and drinks.
The apparent shortage of green bins was also raised and it was reported that there is a waiting list for these.
The Meeting closed at 9.00 p.m.
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