WEXHAM COURT PARISH COUNCIL
Three members of the public.
APOLOGIES FOR ABSENCE:
Councillors Evelyn Aldridge, Robert Aldridge, Tony Haines,
and David MacIsaac.
Borough Councillor Latif Khan.
Beat Officer Cerrig Shardlow.
104. DECLARATIONS OF INTEREST
Councillor Gavin Hemming declared an interest in relation to Item 5 on the Agenda.
105. MINUTES OF THE MEETING HELD ON 8TH NOVEMBER 2005
The Minutes of the Meeting of 8th November 2005 were approved as a correct record.
106. MINUTES OF THE F&GP MEETING HELD ON 24TH NOVEMBER 2005
The Minutes of the Finance & General Purpose Committee Meeting held on 24th November 2005 were approved as a correct record, and the recommendations of the F&GP Committee therein were also approved.
107. PARISH COUNCIL VACANCY
Two candidates had put themselves forward to fill the current vacancy by co-option and they were invited by the Chairman to address the Council. Various questions were put to the candidates by Members, and all members of the public were subsequently asked to withdraw temporarily from the meeting to enable the Council to reach its decision. Following a tied vote, the Chairman exercised the option of casting the deciding vote and Mrs Cheryl Hemming was duly elected. The members of the public were invited to rejoin the meeting and were notified of the Councilís decision. Mrs Hemming signed a Declaration of Acceptance of Office and the Chairman welcomed her as a Member of WCPC.
RESOLVED: That Councillor Cheryl Hemming be co-opted as a Member of Wexham Court Parish Council for the remainder of the current electoral period.
108. POLICE LIAISON
Beat Officer Cerrig Shardlow was unable to attend the meeting, but it was reported that he had been regularly seen patrolling the estate together with his Inspector and another colleague.
109. FOLLOW-UP RE APPOINTMENT OF YOUTH REPRESENTATIVES
The Wexham School youth representatives were not in attendance at the meeting. However, an update was provided on the recent meeting that had taken place with the school and the matter was discussed by Council. Some Members expressed concern that none of the pupils serving on the current School Youth Council appeared to reside within the Parish. It was therefore agreed that a further meeting would be arranged with the headmaster with a view to asking him to ensure that at least one of the Parish Council Youth Representatives would be a Parish resident. This item was subsequently deferred to the next Meeting of Council.
110. PROPOSED INSTALLATION OF ADVERTISEMENT/INFORMATION PANELS, AND POSSIBLE CCTV, WITHIN THE PARISH
At the recent NALC Conference a Company had offered free installation of three lamp posts bearing electronic information panels for the benefit of the Parish, together with the possibility of CCTV. It was explained that the project would be entirely funded by joint use of the panels for advertising, and that they would also be used to display Parish information. The reward to the Parish would be by way of an income from the said advertising, or installation of free CCTV cameras.
It was agreed that the Company should be invited to a separate meeting of the Council, including members of the public, in order to demonstrate their product and explain its benefits. The Council would require confirmation in writing that there would be absolutely no costs incurred by the Parish if the project were to go ahead.
111. INFORMATION REPORTS
It was reported that there had been a noticeable increase in the amount of litter since the start of the autumn school term. This would be raised during the forthcoming meeting with the headmaster.
The Chairman had previously prepared a written report and this was circulated to Members and to the public attending the meeting. He reported that a Remembrance Sunday wreath had been laid on behalf of the Parish and that the event had been well supported this year.
112. SUB-COMMITTEE UPDATES
It was reported that the Wexham Scouts Troup had now been disbanded and they would therefore no longer be using the Parish Hall garage for storage. The Clerk had written to the Scoutmaster regarding the removal of their items, and a full Health & Safety inspection of the building would subsequently be required.
113. FINANCIAL REPORT
The Finance Clerk submitted the Financial Statement for the 1st to 31st October and questions from Members were invited. All allotment rents had been received, except for three whose tenancies had now been terminated. The Finance Clerk was thanked for all her recent work in updating the format and clarity of the Finance Statements.
RESOLVED: That the Finance Statement for October 2005 be approved, and that authority be given for twenty-five cheques to be signed.
114. REPORT OF THE CLERK AND PLANNING MATTERS
The Clerk had previously circulated updates to Members regarding recent planning applications and various items were discussed.
An enquiry had been made by a Nursery Group wanting to use the Parish Hall Monday to Friday, between the hours of 08:00 and 16:00. It was agreed that the Concessionary Rate could be offered on the condition that the service would be available to Parish residents, and the early opening of the Hall at 08:00 was also agreed. The Clerk would arrange a meeting with the group to obtain further details of their requirements and other matters relating to insurance, Ofsted checks, care of the premises, etc, in due course.
All staff members had conveyed their thanks to the Council for their recent Christmas gift.
115. SUBSCRIPTIONS TO SOCIETY OF LOCAL COUNCIL CLERKS
RESOLVED: That the Council would pay the SLCC subscriptions for the next year.
116. DECORATION OF MAIN HALL
The Clerk reported that a quotation of £750 had been received from our previous Caretaker for decoration of the Main Hall.
RESOLVED: That the Clerk confirm acceptance of this quotation following consultation to confirm that a proper invoice can be provided for finance purposes, and that adequate arrangements are made for insurance cover whilst the work is taking place.
117. BOROUGH COUNCILLOR REPORTS
Councillor MacIsaac had provided a report which was circulated to all Members detailing his recent activities.
118. PUBLIC QUESTION TIME
Questions were raised by members of the public in relation to some planning applications and these would be followed up by Members.
The Chairman wished a very merry Christmas to all present and thanked his colleagues and Officers for their contributions throughout the year.
The Meeting subsequently closed at 9:20 p.m.
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