WEXHAM COURT PARISH COUNCIL
APOLOGIES FOR ABSENCE:
Councillors Dave Davies (working), Vinay Vyas (working).
Borough Councillor Latif Khan.
Members of Neighbourhood Policing Team.
84. DECLARATIONS OF INTEREST
Councillor Egan declared an interest in relation to a Part II staff matter.
85. MINUTES OF THE MEETING HELD ON 10TH NOVEMBER 2009
The Minutes of the Meeting of 10th November 2009 were approved as a correct record.
86. MINUTES OF THE FINANCE & GENERAL PURPOSE COMMITTEE MEETING HELD ON 26TH NOVEMBER 2009
The Minutes of the F&GP Meeting of 26th November 2009 and the recommendations therein, including the 2010/11 Budget and Precept, were approved.
87. POLICE AND COMMUNITY WARDEN LIAISON
Sgt. Moores reported that local Police operations had been going well during the last couple of months. There had been no issues with the firework night and Halloween celebrations and there was less antisocial behaviour in the area in general. Crime figures overall were down. Some changes would be taking place within the Wexham Lea Neighbourhood Policing Team as of the 1st January. Keith Steward and Pietro Mingolla would be leaving the team and Tracey Fenton-Smyth and Matt Lynch would be joining. It was hoped that the new members could be introduced to the Parish Council at the next meeting. The Chairman and Clerk had attended a meeting with Acting Inspector Damon Wilson in an attempt to keep Pietro on the Team, but to no avail. The Council recorded its sincere thanks to him for all his much appreciated work in Wexham.
The public were invited to address Sgt. Moores before this item closed. A complaint was raised about the lack of Police response on the 13th November when several high performance vehicles were speeding around the estate into the early hours. This complaint was supported by the Caretaker, and also by Councillor Carl Egan and the Clerk who had patrolled Norway Drive with their hi-vis vests and torches on the night and had spoken to some of the offending drivers. A crime reference number was provided and Sgt. Moores would look into this.
The Community Wardens reported that they had been monitoring the Quinbrookes garage site and passing information to John Einig. There had been lots of problems in the area including fly tipping and storing/dumping of building materials. It was noted that a notorious fly-tipping offender had recently been released from custody. It was hoped that the planned new development would help to reduce the current problems.
The Community Wardens had also been patrolling locally in relation to car crime and dog fouling issues. They had removed the graffiti from the garage in the Parish Hall grounds as promised, but were unable to access the rear of the Hall with the large machine until the ground was harder. This service had been provided free of charge on this occasion and the Chairman conveyed his thanks.
88. VISIT BY HEAD OF WEXHAM SCHOOL TO DISCUSS NEW NEETS FACILITY
This item was deferred since the Head, Jeff Richardson, had been unable to attend.
89. INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS
Councillor MacIsaac reported the following:
· He had written to Acting Inspector Damon Wilson to try and keep PCSO Pietro Mingolla on the Wexham Policing Team.
· The planning application at 58 Norway Drive had been called in to the Planning Committee but was voted through by a Labour majority despite objections from the Parish Council.
· He had enquired about Section 106 funding but had been advised that only West Berkshire give funds to parishes. SBC were still trying to obtain the funds for widening of the Wexham Road pathway/cycle track.
Councillor Haines reported that the requested disabled parking space outside Lloyds Chemist had now been installed. He provided an update in relation to the development of the Wexham House site, which would have a major impact on the veterinary practice. It was hoped that parking spaces could be provided on the site. He had also been approached by a resident in Dawes Moor about antisocial activities in the garage area.
Councillor Egan reiterated the problems that had occurred with vehicles speeding around the estate on the 13th November. Despite his and the Clerk’s efforts to deal with the problem, and several phone calls to both the emergency and non-emergency numbers, there had been no Police response to support them.
Another break-in had occurred at the Allotment Site on Saturday night and Councillor Egan had spoken to some of the tenants the following day. Access had been gained via the chain-link fence near the entrance gate and the doors of several sheds had been kicked in. Nothing was stolen since the vandals were clearly looking for machinery, all of which had already been taken during previous incidents. A sum had been designated in the 2010/11 Budget for replacement fencing to help prevent such intrusions at the site.
Youth Representative Keith Nunn had attended an on-site meeting at The Cherries with the Chairman, the Clerk and representatives of SBC to discuss their inspection report and the repairs that are necessary at the Play Area. At this meeting Gerald Pleace and Bill Farmer had agreed that repairs to the existing equipment was the responsibility of the Borough Council and they would be dealing with the matter.
Councillor Robert Aldridge had been dealing with fly-tipping issues and had liaised with the Police to give a description of some youths seen leaving the area of the primary school break-in.
School traffic problems were continuing and a meeting with the Khalsa School to discuss this matter had recently taken place. Residents were concerned about the damage to verges and the school was trying to raise funds to provide additional parking. They had tried using the football club car park but failed to consult with the club beforehand and dumped rubbish in their grounds so further use of the car park had now been denied. It was suggested that SBC should be dealing with the parking issues at this school in accordance with the conditions that were laid down at the planning stage.
The Clerk reported on behalf of the Chairman, Councillor Davies, in his absence. They had attended several meetings together during the last month and these included – an onsite meeting with Gerald Pleace, Bill Farmer to discuss The Cherries Play Area (thanks was recorded to Youth Representative Keith Nunn for also attending this); a meeting with Acting Inspector Damon Wilson to discuss PCSO Mingolla’s relocation and to complain about lack of Police response to urgent calls from Wexham; a meeting with Chris Dixon of Kompan to discuss further work on the Play Area; a Borough/Parish Councils forum meeting at the Town Hall; a meeting with the contractors to discuss the flagpole installation; and various meetings with PS Projects regarding the Parish Hall toilet renovations.
The Council was advised that the Clerk and Chairman had been particularly busy recently and that he tended to spend all his days off between shifts dealing with Parish matters. This had resulted in his ‘batteries’ becoming exhausted and he would therefore be taking time off from his Council duties until the New Year. The other Members were asked to respect this leave time and not engage in any emails or other communications with the Chairman for the time being. Any urgent matters could be referred to the Clerk or the Vice-Chairman.
90. FINANCIAL REPORT
The Finance Clerk submitted the Financial Statement for the 1st to 31st October and invited questions from Members.
RESOLVED: That the Finance Statement for October 2009 be approved, and authority be given for twenty-five cheques to be signed.
91. REPORT OF THE CLERK AND PLANNING MATTERS
The Clerk had previously circulated updates to Members regarding recent planning applications and various items were discussed. Objections had been raised to an application at 53 The Frithe in respect of which the Clerk had submitted a formal letter of objection to the Planning Department as usual.
The Chairman and Clerk had been making the necessary arrangements for the impending Annual Charity Fundraising Event and Members were reminded to return all their raffle ticket stubs and any prizes as soon as possible. The Clerk particularly thanked Councillors Davies, Egan and MacIsaac, all of whom had sold a substantial number of raffle tickets in support of the event.
The Electoral Services Officer had confirmed that co-option of two new Members could now go ahead since no election had been requested.
The surveys for the flagpole and replacement Parish Hall entrance doors had been actioned and the quote for the toilet renovations was awaited.
92. APPROVAL OF QUOTATION FOR THE CHERRIES PLAY AREA
This item was deferred as the quotation had not yet been received.
93. APPROVAL TO SPONSOR REPLACEMENT TREES ADJACENT TO KHALSA SCHOOL
This item was deferred as the Councillors dealing with the item were not available to present it.
94. PUBLIC QUESTION TIME
A resident raised the issue of vehicles for Khalsa School parking outside gates and blocking driveways at school-run times. Also, the damaged kerbstones in the Wexham Service Road parking area still required repair.
Part I of the Meeting closed at 8.35 p.m. and it was Resolved that, in view of the nature of the business about to be transacted, it was advisable in the public interest that the Press and Public be temporarily excluded, and they were instructed to withdraw.
A Part II meeting took place to discuss matters relating to the Council's staff.
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