WEXHAM COURT PARISH COUNCIL
APOLOGIES FOR ABSENCE:
Councillors Evelyn Aldridge (husband unwell), Peter Gerstmann
(mother in hospital), and Vinay Vyas (on leave).
52. SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE BY NEW MEMBER
The Chairman announced that James Vallance had been elected to serve as the new Parish Council Member. Mr Vallance duly signed his Declaration of Acceptance of Office and was welcomed to Wexham Court Parish Council.
53. DECLARATIONS OF INTEREST
No Member had an interest to declare.
54. MINUTES OF THE MEETING HELD ON 14TH SEPTEMBER 2010
The Minutes of the Meeting of 14th September 2010 were approved as a correct record. The Clerk had prepared an information sheet relating to horse-fouling further to an enquiry made at Item 41 of the September Minutes.
55. POLICE AND COMMUNITY WARDEN LIAISON
Community Warden Dave Lee reported that he had been carrying out general patrols in relation to fly-tipping, dog-fouling and antisocial behaviour. It was noted that incidents of fly-tipping had increased throughout the Borough, partly due to rogue traders and the fact that the refuse tips would not accept any items that they considered to be commercial waste. Cameras were being used to try and catch offenders and the public was being asked to report any incidents.
56. INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS
Councillor Rajput had recently attended a Standards Committee Meeting. Attendance procedures had been discussed but there was nothing else of interest to the Parish.
Councillor Donachy reported that the collection of refuse bins under the Assisted Bin Scheme had improved since he had discussed this with Ruth Bagley at the last meeting.
Councillor Egan reported that he had carried out a clean-up with the Clerk and Councillor Davies to remove a large amount of rubbish and glass left on a vacant plot at the allotment site. This had made the plot ready for a new tenant and had saved the Parish Council the expense of hiring an outside contractor to undertake the clearance.
Councillor Nunn had been working on the trial Intranet service and expressed his thanks to Councillors Gerstmann, Davies and the Clerk for their help. The Clerk asked all participants in the trial to log-in and explore the system.
Councillor Davies reported that he had been busy as usual. He commented on the large amount of glass and other rubbish that had been removed from the allotment site into the two skips that had been provided. The second skip would be removed in a few days, following which tenants would be required to make their own arrangements for the removal of any further such items. In addition to this Councillor Davies continued to monitor the problems relating to the Sikh Temple traffic, and had been compiling a list of houses in multiple occupancy for submission to the Borough Council. Members were asked to provide the Clerk with their lists as soon as possible.
57. FINANCIAL REPORT
The Finance Clerk submitted the Financial Statement for the 1st to 31st August and invited questions from Members.
The Officers were currently dealing with the matter of the massive water bill that had resulted from the recent leak in the water main. The Parish Council’s insurers would be contacted to ascertain whether all or part of the cost of the bill and repairs could be claimed.
RESOLVED: That the Finance Statement for August 2010 be approved, and authority be given for twenty-five cheques to be signed.
58. REPORT OF THE CLERK AND PLANNING MATTERS
The Clerk had previously circulated updates to Members regarding recent planning applications and various items were discussed. Objections had been raised to an application at 68 Norway Drive in respect of which a formal letter had been submitted by the Clerk to SBC.
There had still been no response from SBC in relation to the clearance of the new piece of Parish land despite Ruth Bagley’s promise to chase this up.
The Clerk and Councillor Egan were still trying to find out who was responsible for manure deliveries to the allotment site. A sign had been put on the entrance gates requesting that the Clerk be contacted prior to any further deliveries. There was a lot of unrest amongst some of the tenants due to this issue, and due to recent efforts to enforce the tenancy conditions. This unrest had now resulted in the resignation of the allotment manager.
A meeting had recently been arranged by Councillor Davies and the Clerk, to which all allotment tenants were invited, to discuss the current issues and clarify the Parish Council’s requirements. It was explained that we have a duty of care to ensure the safety of the allotment site for the tenants and all persons entering therein.
The next Borough/Parish Councils Forum Meeting would be taking place on 26th October. The Clerk would email details to the Members to ascertain their availability to attend.
A BALC training event would be taking place on 25th November entitled ‘Being a Good Employer’. The purpose of this was to bring Councils up to speed on their responsibilities as an employer, and it would also include an update on the new Equalities Act. The Clerk would email details to the Members to ascertain their availability to attend.
The matter of the damage to the Parish Hall flooring by a hirer had been passed to our solicitors but the hirer was still refusing to pay for the repairs. The cost of the solicitor so far was £235 and the Clerk had been asked how the Council would like to proceed. It was pointed out that the solicitor’s hourly rate of £150 would soon eat into the amount that was being claimed from the hirer. Bearing this in mind, the Members agreed to accept the Finance Clerk’s offer to take the case forward to County Court herself.
Some comments had been received from local residents that they don’t see enough of their Parish Councillors around the estate. The Clerk suggested that Members could increase their visibility if a schedule were put in place to carry out estate walkabouts on the first and third Saturday of each month, commencing at 2pm. It was agreed that any Members who were available would try to attend these walkabouts and they were reminded to wear their hi-vis vests so that residents could easily identify them.
59. ANNUAL CHRISTMAS CHARITY FUNDRAISING EVENT
Councillor Davies and the Clerk explained that, due to the recession, it was becoming increasingly difficult to obtain the support of local companies for prizes for this event. Councillor Davies proposed that if all Members could sell £20 of raffle tickets, to be doubled by the Parish Council as previously, then the event could still go ahead on a smaller scale. The charity to be supported would be discussed at the next meeting, and the Clerk would write to Wexham Bowls Club to request the use of their premises on 10th December.
RESOLVED: That the said fundraising event be approved, and
a) proceeds from the event be equalled by a Parish Council donation and presented to a charity yet to be decided, and,
b) the sum of £200 be provided for refreshments.
60. STRESS AWARENESS WORKSHOP / PROJECTOR PURCHASE
The above Items 9 and 10 of the Agenda were deferred as the Member proposing them could not be present.
61. PUBLIC QUESTION TIME
Two allotment tenants were present, one of whom questioned actions recently taken by the Parish Council and why the deliveries of manure had become an issue at the site. Councillors Davies, Aldridge and Egan responded to the points raised and clarified the current requirements.
The Meeting closed at 8.25 p.m.
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