WEXHAM COURT PARISH COUNCIL
APOLOGIES FOR ABSENCE:
Councillors Dave Davies (working), Peter Gerstmann (abroad),
Keith Nunn (studying), and Vinay Vyas (working).
Councillors Robert Aldridge, Munawar Hussain and Shabana Zeib.
105. APPROVAL OF APOLOGIES FOR ABSENCE
RESOLVED: That apologies for absence offered in respect of this meeting be approved.
106. DECLARATIONS OF INTEREST
No Member had an interest to declare.
107. MINUTES OF THE MEETING HELD ON 14TH FEBRUARY 2012
The Minutes of the Meeting of 14th February 2012 were approved as a correct record.
Under matters arising the Clerk provided an update in respect of the Agreement for Lease and made available a signed copy for the inspection of the Members.
108. POLICE AND COMMUNITY WARDEN LIAISON
PC Phil Hewitt introduced two colleagues from other areas who had accompanied him to the meeting. He reported that incidents of antisocial behaviour had reduced, and there was also a reduction in antisocial behaviour and general crime in the area of The Cherries, but local burglary remained a concern. Burglary, antisocial behaviour and drugs were the current priorities of the Slough Policing Teams. High visibility patrols had been taking place in Wexham and two cases had recently been dealt with involving students from Wexham School. Some students were continuing to cause a nuisance after school hours and the Parish Council was asked to approach the school with a view to asking them to carry out their own patrols. However, the Chairman and Clerk advised that there had been no communication with the school since the new Head Teacher was employed, and they had previously been informed that the school staff had no jurisdiction over the students outside the school grounds.
The hospital parking issue was raised, and the imminent closure of the illegal car park by Bucks County Council was of concern. The Police would increase parking patrols to deal with any obstructions taking place following the closure. The Clerk asked the Police to raise their objections to the closure and PC Hewitt would enquire whether he was permitted to do this.
A re-structure of Neighbourhood Policing would be taking place from the 1st April, details of which would be sent to the Clerk in due course. PC Hewitt would put forward a recommendation that he should remain as the Neighbourhood Officer for Wexham.
The Officers were thanked for attending.
It was noted that none of the new Community Wardens were in attendance at this meeting and Dave Lee was already being missed as predicted.
109. INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS
Councillor Dar provided an update relating to 9 The Frithe. He confirmed that no planning permission had been granted, or a change of use. Concerns were again raised about the whole of the gardens having been concreted over. Councillor Dar advised that this should be dealt with by Building Control or Environmental Health, but Building Control had already passed the property. It was therefore suggested that Environmental Health should be contacted, and Google Maps could be consulted for evidence that the concrete wasn’t there until recently.
Nothing had yet been decided about the use of the garage site in The Frithe but Councillor Dar would keep us informed. The Shaggy Calf Lane roundabout had now been confirmed as being permanent and some final changes would be made during the school summer holidays.
Councillor Donachy raised his concerns that a lady in The Cherries had to walk her pram on the road due to a car parked on the pavement. A photo had been provided to the Police.
Councillor Gahir had carried out several estate walkabouts and had liaised with the Probation Team at the allotment site. He had also spoken to the Sikh Temple about an article for the Annual Report and this had been sent to the Clerk.
The Chairman had spent further time burning the large amount of allotment waste generated by the Probation Team visits and thanked Councillor Davies and the Clerk for their help with this. The overgrown plot was now looking much better and clearance of the tree roots and rubbish would continue on the next Team visit.
The Chairman also reported that he, Councillor Vyas and the Clerk had visited the resident in Knolton Way who had a problem with neighbouring trees. The Clerk would send the photos she took to Councillor Vyas and he would make enquiries with the Borough Council about resolving this matter.
110. FINANCIAL REPORT
The Finance Clerk submitted the Financial Statement for the 1st to 31st January and invited questions from Members.
Enquiries had been made with Eon and Southern Electric regarding a duel-fuel contract. Eon had offered the best rates and the Finance Clerk sought the permission of the Members to accept this offer and cancel the Southern Electric supply. This was unanimously agreed.
Following the enquiries made with an alternative company, the revised contract with SITA for refuse collection at the Parish Hall had reduced the monthly cost from £302.48 to £187.92.
It was agreed that the next Finance & General Pupose Committee meeting would take place on Monday, 26th March.
RESOLVED: That the Finance Statement for January 2012 be approved, and authority be given for twenty-five cheques to be signed.
111. REPORT OF THE CLERK AND PLANNING MATTERS
The Clerk had circulated updates to Members regarding recent planning applications and an objection had been submitted in relation to a large side/rear extension at 34 Norway Drive. The SBC Planning Department had advised that side extensions should now be approved since the Government had relaxed the permitted development rules, but applicants were requested to keep these to a single storey.
Concerns were raised by Councillor Gahir and the Clerk that the recent council tax bills indicated a 0.1% increase in the Parish Council Tax, despite the fact that the Precept had not been raised. It was felt that this was likely to attract several complaints and enquiries. The Clerk had written to SBC about this last year and was advised that the increase was due to the way in which the Borough Council calculated the base rate figures. She would write again, requesting a full explanation of the calculations and asking that any future variance in these figures should be notified to us in advance so that any necessary adjustment to the Precept can be made. An article would be included in the Annual Report to explain the increase to our residents.
The Finance Clerk advised that Council Tax had been one of the items discussed at the recent training course she attended, and the calculations for this had been shown to be very complicated.
112. APPROVAL TO PROGRESS PARISH HALL WC RENOVATIONS
The Clerk advised that a sufficient budget had been approved to go ahead with the renovation of all four toilets as previously quoted. It was unanimously agreed that this project should be progressed, but a further quote would first be obtained for comparison.
RESOLVED: That the quoted sum not exceeding £24K ex-VAT be approved for full renovation of the Parish Hall toilets, following a further quote being sought.
113. APPROVAL OF COSTS FOR WEXHAM COURT FUN DAY
Councillor Vinay Vyas and two of his fellow SBC Officers were planning to arrange a Fun Day on the 12th May. The key purpose of this was to encourage residents’ interest in the Section 106 funding available for recreational equipment. The Parish Council had been asked to contribute a minimum of £400 to cover the cost of a van to transport equipment, a bouncy castle, and some food. SBC had approached Tesco to request other food and refreshments, and the Fire Service, Police and Community Wardens would be asked to attend. Members suggested that a burger/kebab/ice-cream van could also be invited to attend. It was felt that this event would increase the visibility of the Parish Council and provide a fun social day for our residents.
RESOLVED: That a maximum sum of £500 be approved to fund the items requested for a Fun Day on 12th May 2012.
114. PUBLIC QUESTION TIME
There were no public questions.
The Meeting closed at 8.45 p.m.
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