WEXHAM COURT PARISH COUNCIL
APOLOGIES FOR ABSENCE:
Councillor Peter Gerstmann (unwell).
Prior to commencement of the proceedings the Chairman advised that the meeting would conclude no later than 9.30pm. This was in accordance with advice received, and in the interests of avoiding disruption and encouraging Members to efficiently conduct the business to be addressed.
98. APPROVAL OF APOLOGIES FOR ABSENCE
RESOLVED: That apologies for absence offered in respect of this meeting be approved.
99. PARISH COUNCIL VACANCY
Democratic Services had confirmed that a co-option could take place to fill the current vacancy. There were two candidates – David Davies and Raja Muhammad Fayyaz – and they were invited to address the Council.
Members voted for their chosen candidate by a show of hands. Mr Fayyaz received five votes (Councillors Gahir, Hussain, Malik, Sohal and Zeib) and Mr Davies received three votes (Councillors Aldridge, Egan and Vyas). Councillor Donachy abstained.
It was confirmed that Mr Fayyaz was therefore the successful candidate and he duly signed his Declaration of Acceptance of Office.
RESOLVED: That Mr Raja Muhammad Fayyaz be co-opted to the Parish Council.
100. DECLARATIONS OF INTEREST
All Members who had not already done so were required to submit a declaration of interest in relation to setting of the Budget/Precept, in accordance with the recent guidance relating to the Localism Act.
101. CONSIDERATION OF DISPENSATION APPLICATIONS RELATING TO THE CODE OF CONDUCT
All Members submitted an application for dispensation in relation to setting of the Budget/Precept and dispensation was granted to remain and speak and vote.
102. MINUTES OF THE MEETING HELD ON 13TH NOVEMBER 2012
A meeting with John Rice had recently taken place in relation to the arrangements for the new Parish Land and Agreement to Lease. It was noted that this had not been approved by Full Council since it had been agreed that the designated working group would meet beforehand. It was suggested that this had been a misunderstanding of the instructions and the working group would meet in the near future to discuss the matter.
Some minor amendments to the minutes were requested and following lengthy discussion the Minutes of the Meeting of 13th November 2012, as amended, were approved as a correct record.
103. MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSE COMMITTEE HELD ON 22ND NOVEMBER 2012
Various items in the minutes and the budget were questioned and the Finance Clerk clarified the content.
Following lengthy discussion and a minor amendment the Minutes of the F&GP Meeting of 22nd November 2012, as amended, were approved as a correct record and the recommendations of the F&GP Committee therein, including the 2013/14 Budget and Precept, were also approved.
104. POLICE AND COMMUNITY WARDEN LIAISON
PCSO Barny Skinner reported that a Burglary Prevention Operation was currently taking place which included identifying homes which may be susceptible to crime. A ‘traffic light’ system had been put in place in relation to reports of local crime and the Wexham Court area was currently reported as green. The possibility of resuming the local ‘Have Your Say’ meetings was discussed. PCSO Skinner was thanked for attending.
The Clerk had been advised that due to changes in the Community Warden Team it was unlikely that a representative would be able to attend meetings in future.
105. INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS
The following items were reported:
· The verge protection work at Dornels had greatly improved the appearance of the area and would look even better once the grass was given time to re-grow.
· Quotes were being obtained for further verge protection work and it was noted that a discount would be available if multiple areas could be identified to be worked on at the same time. The Clerk was asked to include this on the February agenda.
· Various recent walkabouts had taken place.
· Continued complaints were being received about the new bus routes and it was noted that some buses were even travelling in the wrong direction. The Borough Councillors would enquire with First Buses about this.
· The Chairman distributed a written report relating to the recent meeting with SBC’s Monitoring Officer. He had also attended the recent Presentation Evening at Wexham Bowls Club at which he presented all the trophies to this year’s bowls winners including the Parish Council trophy.
106. FINANCIAL REPORT
The Finance Clerk submitted the Financial Statement for the 1st to 31st October and invited questions from Members.
A hard copy of the unedited finance statement was provided for the inspection of Members as requested. A Member was subsequently asked to return the finance document and the notes that he had taken. The Finance Clerk was questioned yet again about the Data Protection rules, and she again reminded Members of the requirements detailed at the training event in February 2012.
RESOLVED: That the Finance Statement for October 2012 be approved, and authority be given for twenty-five cheques to be signed.
107. REPORT OF THE CLERK AND PLANNING MATTERS
No planning issues had been raised this month.
The Clerk reminded Members that raffle prizes were needed for the forthcoming fundraising event and food for the buffet table on the night.
On behalf of all the staff the Clerk recorded thanks to those Members who agreed the staff Christmas gift.
Thanks were recorded to Henry Egan and Ken Whitehead for their help in resolving a problem with the heating system following installation of a new electricity meter.
Kompan had carried out maintenance work on the safety matting at The Cherries Play Area and the H&S Working Group was asked to inspect this.
Thanks were recorded to retired Councillor Keith Nunn for all his valued work in the community.
108. MEMBERSHIP OF FINANCE & GENERAL PURPOSE COMMITTEE
It was noted that Councillor Malik’s membership of the F&GP Committee had not yet been formalised since the item was not previously included on the agenda.
RESOLVED: That Councillor Malik be included on the F&GP Committee.
109. WORKING GROUP REPORTS
Health & Safety Working Group – The Clerk advised that annual risk assessments were due and no meeting of the group had taken place.
Newsletter Working Group – It was noted that no newsletters had been prepared or distributed to residents since the Annual Report in April.
Grass Verge/Traffic Working Group – A meeting/walkabout had recently taken place to identify areas for verge protection.
IT Working Group – The assistant webmaster had not viewed the website content.
110. INSTALLATION OF TVAC CLOTHING RECYCLING BANK / MAIN HALL FLOOR MAINTENANCE
These items were again deferred to a later meeting due to time constraints.
111. COSTS RELATING TO PROPOSED PLAY FACILITY
The sum of £370.56 had been quoted by the Parish insurers in respect of cover for the new play area. Permission for the play area under the terms of the Lease was being investigated by a member of the SBC Legal Department. A further quote was awaited for groundwork. It was noted that future maintenance costs, annual inspection costs, and any other relevant items would also need to be considered prior to final approval of the project.
The Chairman advised that the meeting would close following Public Question Time, and any remaining items would be deferred. Some Members voiced their objections to this despite the Chairman having made the maximum duration of the meeting clear at the start of the meeting.
112. PUBLIC QUESTION TIME
There were no public questions raised.
The Meeting closed at 9.30pm.
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