WEXHAM COURT PARISH COUNCIL
APOLOGIES FOR ABSENCE:
Councillors Raja Fayyaz (delayed in Manchester),
and Munawar Hussain (called away on an emergency).
140. PUBLIC QUESTION TIME
Members of the public raised various questions relating to the conduct of some Councillors and raised further objections to the surrender of the public land north of Norway Drive. A resident commented that the lack of response to the recent complaints was disgraceful, and enquired who would be responsible for signing the new agreement and going against the wishes of the public. The Chairman and Clerk indicated that they would not be signing any such documents and it was noted that not all Members agreed to the surrender of the land. A petition was presented to the Chairman containing 452 signatures from local people requesting the decision to surrender the land be rescinded.
An update was requested in relation to the proposed new play facility. Concerns were also raised about accidents that had taken place in Church Lane, where it was felt that speed restrictions were needed. It was confirmed that South Bucks CC were already looking into this.
141. APPROVAL OF APOLOGIES FOR ABSENCE
RESOLVED: That apologies for absence offered in respect of this meeting be approved.
142. DECLARATIONS OF INTEREST
Councillors Malik and Sohal declared an interest in relation to their roles as Borough Councillors.
143. CONSIDERATION OF DISPENSATION APPLICATIONS RELATING TO THE CODE OF CONDUCT
No applications were submitted.
144. MINUTES OF THE MEETING HELD ON 12TH MARCH 2013
As previously, Councillor Sohal accused the Clerk of ‘manufacturing’ the minutes although no specific items were raised. He read out the following statement:
“As a result of the history of challenge to the content of the minutes, where the content of the discussions as recorded in the minutes have not reflected the debate that has taken place, I would like it recorded that I dispute the accuracy of the preamble to the resolutions and require my disquiet to them recorded. I confirm acceptance to the resolutions themselves. I do not feel that any purpose would be served by challenging line by line the minutes because of the way previous issues have been dealt with.”
Councillor Zeib wished it minuted that the Clerk had used a recording from a member of the public to verify the accuracy of the minutes, to which she objected. The Clerk advised that any member of the public had a right to record a public meeting, and the recording had been used only for verification purposes due to the recent accusations. As previously, it was noted that the meeting could not continue until this item of business was resolved and the Minutes of the Meeting of 12th March were therefore approved following minor amendments.
145. MINUTES OF THE FINANCE & GENERAL PURPOSE COMMITTEE MEETING HELD ON 25TH MARCH 2013
Councillor Zeib questioned an item in the minutes relating to the terms of employment of a member of staff. The Clerk and Chairman advised that this was a personal item which could not be discussed in public.
Councillor Gahir questioned another item and then the Finance Clerk was also accused of ‘manufacturing’ minutes. It was agreed that approval of the F&GP minutes would be deferred to a Part II meeting to enable further discussion of the confidential items therein.
146. UPDATE RELATING TO THE CHERRIES CCTV
This item was discussed and the Finance Clerk was instructed to progress with an Attachment to Earnings Order to recover the sum awarded by the County Court Judgement. The Finance Clerk advised that such an Order may not be successful, particularly if the debtor became unemployed as a result of the CCJ against him.
RESOLVED: That the costs of £100, plus £10 per £100 claimed, be approved for the purpose of seeking an Attachment to Earnings Order.
147. APPROVAL FOR ANNUAL REPORT TO GO TO PRINT
This item was discussed and Members considered that they had had insufficient time to scrutinise the draft Annual Report. The Clerk explained that she had worked on the document all weekend and into the early hours on Monday night to make it available for this meeting since it needed to go to print urgently. Members were reminded that an Annual Report was a statutory duty, and it included an invitation to residents to attend the forthcoming AGM. It was agreed that Members would email any comments to the Newsletter Working Group for consideration, and if no objections to the amendments were received within 48 hours it would go to print.
148. ANNUAL DONATION TO ST MARY’S CHURCH, WEXHAM
RESOLVED: That the sum of £275 be donated to St Mary’s Church as in the previous year.
149. POLICE & COMMUNITY WARDEN LIAISON
Despite assurances that there would be a Police presence at all future meetings of the Council, there was no Police Officer present.
Community Warden, Abdul Ali, introduced himself and provided his contact details. He was currently covering a large area including Wexham, Rochfords Gardens, Langley, and Stoke Road.
There were no questions raised and Mr Ali was thanked for attending.
150. INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS
Councillors reported the following:
· Councillor Dar reported that work had commenced in the service road between The Frithe and Broadmark Road to install high kerbs, and waiting restrictions would soon be put in place in Berryfield and Quinbrookes.
· Arrangements had been made by Councillor Donachy to obtain a quote for renovation of the Parish Hall toilets.
· It was noted that cuttings from the local Press had been fly-posted on the sign outside the Parish Hall, but the items had now been removed.
· The Chairman and Clerk had been carrying out regular night-time checks at The Cherries but no recent problems had been identified.
151. FINANCIAL REPORT
The Finance Clerk submitted the Financial Statement for the 1st to 28th February.
The new tax year had now begun and the Real Time Information regulations had been introduced. The Parish Council was ready and compliant. Arrangements for the financial year-end were now underway.
Approval of the Financial Statement was deferred to the Part II meeting for further discussion relating to data protection requirements.
152. REPORT OF THE CLERK
The Clerk deferred her report due to the time.
The Part II meeting was also deferred due to the time.
The Meeting closed at 9.40pm.
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