WCPC MINUTES

 

 

WEXHAM COURT PARISH COUNCIL

 

MINUTES of the SPECIAL MEETING of the COUNCIL held on Tuesday, the

30th April, 2013, at the Parish Hall, Norway Drive, Wexham, Slough.

 

PRESENT:

Councillors Carl Egan (Chairman),

Trevor Allen, Patrick Donachy, Raja Fayyaz, Harjinder Singh Gahir,

Munawar Hussain, Sandra Malik, Paul Sohal, and Shabana Zeib.

Officers: Dianne Egan (Clerk) and Tina Kellett (Finance Clerk).

Borough Councillor Haqeeq Dar.

Eleven members of the public.

 

APOLOGIES FOR ABSENCE:

Councillors Robert Aldridge (working),

and Peter Gerstmann (working).

 

153.   SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE BY NEW MEMBER

 

The Chairman welcomed the newly elected Member, Trevor Allen, to Wexham Court Parish Council.  He duly signed his Declaration of Acceptance of Office.

 

154.   APPROVAL OF APOLOGIES FOR ABSENCE

 

RESOLVED: That apologies for absence offered in respect of this meeting be approved.

 

155.   DECLARATIONS OF INTEREST                                   

 

Councillors Malik and Sohal declared an interest in relation to their roles as Borough Councillors.

 

156.   CONSIDERATION OF DISPENSATION APPLICATIONS RELATING TO     THE CODE OF CONDUCT

 

No applications were submitted.

 

157.   CONSIDERATION OF PETITION RECEIVED FROM RESIDENTS ON 9TH APRIL 2013

 

The Clerk had circulated the preamble to the petition, as requested, but had not circulated the entire petition since she felt that the personal names, addresses, and signatures of residents included in the document were subject to data protection.  The Clerk made the petition available for the inspection of Members, but was nevertheless accused of hiding the document and withholding information.

 

Members requested clarification as to how many of the 452 signatures were from Wexham Court residents.  Councillor Donachy checked the petition and concluded that the majority were indeed from Wexham Court and it was therefore a fair representation.

 

Councillor Gahir moved the following motion, seconded by Councillor Zeib:

 

The Wexham Court Parish Council resolves to thank the organisers of the Petition that was handed over on Tuesday 9th April 2013.

The decision to surrender the land North of Norway Drive back to Slough Borough Council was taken on 21st January 2013, at a constitutionally convened meeting of the Parish Council which was open to the Public.  The minutes of the Parish Council Meeting have been produced and agreed and the decision ratified.  This was then notified to Slough Borough Council.  As a result the Slough Borough Council have approved the compensation package to Wexham Court Parish Council for the surrender, which the Parish Council have accepted as being of wider benefit to the interests of the residents of Wexham Parish.

Therefore, this council notes the contents of this petition and resolves not to take any further action.

 

Councillor Donachy noted that the petition was a legitimate protest, but the surrender of the land had been agreed.

 

A named vote took place by a show of hands and the motion was carried by a majority of 8 (Councillors Allen, Donachy, Fayyaz, Gahir, Hussain, Malik, Sohal and Zeib) with 1 against (Councillor Carl Egan).

 

158.   CONSIDERATION OF ARRANGEMENTS FOR THE SURRENDER OF LAND NORTH OF NORWAY DRIVE

 

It was noted that both the Chairman and the Clerk had declined to sign the legal documents since they considered it morally wrong to give away public land.  Councillor Gahir accused the Clerk of hiding the documents.  The Clerk explained that the final amended documents for signature had not yet been received, but Councillor Gahir accused her of lying.  The Finance Clerk reminded Members that the Council is required to make decisions Ďas a bodyí and the final documents would therefore have to be brought to Full Council for approval prior to being signed.

 

Following further discussion Councillor Malik moved the following motion, seconded by Councillor Sohal:

 

Wexham Court Parish Council resolves to nominate Cllr Harjinder Singh Gahir and Cllr Shabana Zeib authority:

 

a.  to instruct the Parish Councilís lawyers on all matters relating to the surrender of land North of Norway Drive which is subject to the Agreement for Lease, and

 

b.  to sign all the legal documentation relating to and enabling the surrender of land North of Norway Drive which is subject to the Agreement for Lease back to the Slough Borough Council on behalf of this Council, such legal documentation to be viewed by all Parish Councillors before being signed.

 

This Council also instructs the Proper Officer/Clerk to hand over all the documents and details including those relating to the instructed solicitors to Cllr Harjinder Singh Gahir within 3 working days from todayís meeting.

 

A vote took place by a show of hands and the motion was carried unanimously.

 

The solicitor had requested that the Parish Council provide details of the £15K of works to be carried out and this was discussed.  The following list of potential works was agreed:

 

       Decoration of the Parish Hall, to include plastering of the Pavilion Hall brickwork.

       New boilers for the heating system.

       Tennis court floodlights (with timer control).

       Extending of the Parish Hall front boundary fencing to the line of the tennis court fence.

 

Councillor Gahir asked Councillor Zeib to make a note of these items to enable them to pass instructions to the solicitor.

 

159.   APPROVAL TO SUBMIT INFORMATION REQUESTED BY COMMUNITY GOVERNANCE REVIEW COMMITTEE

 

The committee had requested a copy of the Councilís latest finance statement and the Clerk sought approval to provide it.  This was discussed and agreed.

 

Members requested further information and guidance on the Community Governance Review and the Clerk was asked to invite Peter Edwards to the next Council meeting, the item to be restricted to 15 minutes.

 

160.   ANNUAL REPORT ARRANGEMENTS

 

The Clerk left the meeting for this item as she had withdrawn from the Newsletter Working Group.  Various amendments to the draft were discussed and agreed. 

 

161.   PUBLIC QUESTION TIME

 

The member of the public who had presented the petition felt that it had not been properly considered and, in regard to the signatures from a few people outside of the Parish, pointed out that some of the Parish Councillors did not live in the Parish either.  The resident confirmed that all the signatures were genuine, and noted that the Parish Council had gone against what had been asked for.  The resident also asked whether the Councillors would be signing away the rest of the Parish Land.

 

A resident asked for an updated CCTV system to be linked to the Borough Council for 24/7 surveillance, and requested that the Parish Land should be used for more sports facilities.  It was confirmed that the Parish Council was investigating the upgrading of the existing CCTV.  Councillor Sohal indicated that he would discuss this with the borough council.  The Chairman also confirmed that the Parish Land was already used for cricket and football.  The resident praised the Chairman for his handling of a difficult meeting this evening.

 

The caretaker highlighted various jobs that need to be carried out in and around the Parish Hall including flooring and tennis court maintenance and renovation of the toilets.

 

A member of the public suggested that the consideration of many items could be passed to sub-committees to make meetings shorter.  He also wished to congratulate the new Member and looked forward to him serving the community.

 

Part I of the Meeting closed and it was Resolved that, in view of the nature of the business about to be transacted, it was advisable in the public interest that the Press and Public be temporarily excluded, and they were instructed to withdraw.

 

PART II

 

162.   MINUTES OF THE FINANCE & GENERAL PURPOSE COMMITTEE MEETING HELD ON 25TH MARCH 2013

 

A discussion took place regarding payment of subscriptions to BALC/NALC and the SLCC.  Cancellation of the subscriptions was considered but the Clerk pointed out that this item was not on the agenda and would have to be further discussed at a later meeting.  Councillor Malik stated that the Clerks do not inform Members when such items come up for renewal.  The Finance Clerk pointed out that Members set the budget and these items were included therein.  Members wished it minuted that no further BALC/NALC or SLCC subscriptions should be paid until formally agreed by the Council.

 

Further discussion took place in regard to the Booking Clerk putting a complaint in writing about her terms of employment but it had been agreed at the F&GP meeting that this was not necessary.  The Clerk and Finance Clerk pointed out that the current agenda item was only for approval of the content of the F&GP minutes and recommendations.

 

Councillor Zeib wished it minuted that she found it frustrating that the Clerk seemed to interfere and make unnecessary comments which she considered unconstructive.

 

The Clerk wished it minuted that she was tired of being continually abused and criticised by the Members.  The Finance Clerk presented a statement relating to staff/Member relationships which was not minuted.

 

The Chairman asked that the minutes be approved so that the meeting could be brought to a close.  The minutes and recommendatons of the Finance & General Purpose Committee meeting held on 25th March were approved.

 

In light of the time it was agreed that Items 11/12 on the agenda would be deferred to the next meeting.

 

The Meeting closed at 10.00pm.

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