WEXHAM COURT PARISH COUNCIL
APOLOGIES FOR ABSENCE:
Councillors Raja Fayyaz (working), and Tina Kellett (RFO, on holiday).
Councillors Munawar Hussain and Shabana Zeib.
34. APPROVAL OF APOLOGIES FOR ABSENCE
RESOLVED: That apologies for absence offered in respect of this meeting be approved.
35. DECLARATIONS OF INTEREST
Councillors Malik and Sohal declared an interest in relation to their roles as Borough Councillors, and Councillor Sohal declared an interest in relation to Part II.
36. CONSIDERATION OF DISPENSATION APPLICATIONS RELATING TO THE CODE OF CONDUCT
No applications were submitted.
37. MINUTES OF THE MEETING HELD ON 11TH JUNE 2013
The Minutes of the Meeting of 11th June 2013 were approved as a correct record subject to the following amendments, which would be reviewed by the Chairman prior to signing:
· Item 27 – Remove Resolution relating to approval of costs for play area project, and replace with ‘The play area project was discussed’.
· Item 31 – Remove wording ‘the majority required a further letter addressed to the Councillors, and replace with ‘further information was required’.
38. MINUTES OF THE SPECIAL MEETING HELD ON 28TH JUNE 2013
The Minutes of the Special Meeting held on 28th June 2013 were approved as a correct record subject to the following amendment, which would be reviewed by the Chairman prior to signing:
· Item 8 – Remove wording ‘Christmas Get-Together Arrangements’, and replace with ‘Annual Christmas Charity Fundraising Event’.
39. PUBLIC QUESTION TIME
A resident, who was also a member of staff, raised various questions relating to a press article about borough councillors’ performance; car parking; absence of a Member from meetings; rubbish left by cricketers and drivers in the Parish Hall grounds; delayed renovation of the hall toilets; and decorating of the hall.
40. POLICE LIAISON
The attending Police officers provided updates relating to regular patrols of The Cherries being carried out; speed device batteries having been changed; ticketing of vehicles parked in Forest Close being carried out; and enforcement action relating to travellers in the area. Councillor Gahir reported that complaints had been received about youths making a noise late at night in the Dornels/Knolton Way area.
The officers were thanked for attending.
41. INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS
The following items were reported/discussed:
· Enquiries were being made in relation to staggered timing of school movements to improve traffic flow.
· Verge protection measures were needed in Berryfield and this would be investigated.
· Hiring of an additional PC by Colnbrook & Poyle Parish was discussed.
· The Parish Hall gates had been left open one night due to vehicles in the car park and it was suggested that a sign could be erected with a closing time.
· The boarded up property in Dawes Moor Close was still being investigated by SBC since no council tax was being paid for the property.
· Councillor Gerstmann reported that this was his last meeting following his notice of resignation. He commented that it had been an interesting journey and thanked the council. The Council recorded its thanks to Councillor Gerstmann and wished him the best of luck for the future.
· Some damage had occurred to a climbing frame in The Cherries Play Area and Councillor Gahir would approach Kompan to repair this.
· A cheque in the sum of £49,995 had been received from SBC in respect of the surrender of the Agreement for Lease on Parish Land. Councillor Sohal congratulated the Chairman and the Council.
· Further complaints had been received about the overgrown hedges in the Norway Drive/Almons Way alley. Councillors Sohal and Dar would follow this up.
· The Police were asked to monitor Welden where youths had been congregating and lighting fires.
· A date was yet to be arranged with the electrician prior to renovation of the toilets.
42. FINANCIAL REPORT
The Clerk submitted the Financial Statements for 1st to 30th April and 1st to 30th May.
RESOLVED: That the Finance Statements for April and May 2013 be approved, and authority be given for only ten cheques to be signed.
43. APPROVAL OF COSTS FOR ANNUAL MAIN HALL FLOORING MAINTENANCE
This item was deferred again pending inspection by Members.
44. APPROVAL OF ANNUAL DONATION TO WEXHAM BROWNIES
A further letter had been received and it was established that 18 of the 19 girls resided in Wexham. The total insurance cost for all 19 girls was £532 and Councillor Donachy proposed that a round figure of £550 be donated.
RESOLVED: That the sum of £550 be donated to Wexham Brownies.
45. CONSIDERATION OF REQUESTS RECEIVED FOR CHILDREN’S DAY CARE GROUP
The requirements of this group were discussed but it was agreed that it would not be appropriate for the Council to subsidise a private business by making the requested modifications to the premises. The Clerk would notify the organiser.
46. APPROVAL OF ADDITIONAL COSTS FOR NEW PLAY AREA PROJECT
A revised quotation in the sum of £16K had been received from the fencing contractor, which did not include any groundwork but included removal of the hedge alongside the tennis courts and extending of the fencing. It was noted that this was likely to attract complaints from nearby residents. The Council’s insurers would be approached to obtain a quote for relating public liability and equipment insurance.
RESOLVED: That the sum of £16K be approved in relation to the new quote.
47. APPROVAL OF COST OF DUPLICATE PARISH HALL KEYS AND SHUTTER CONTROLLER FOR CHAIRMAN
This item was discussed but it was decided that the spare keys already provided to the Chairman were sufficient for the time being.
48. PARKING IN NORWAY DRIVE FOR THOSE WITHOUT ACCESS, AND THE EFFECT OF WEXHAM PARISH COUNCIL BRINGING IN PARKING RESTRICTIONS IN GRANGEWOOD AREA
It was discussed that numbers 18-26 Norway Drive had no off-road parking available to them and they had petitioned SBC for resident’s parking. This had been refused since the permit scheme would need to include the whole road. It was also noted that the new parking restrictions being introduced in the Grangewood area would cause more displacement parking.
The installation of parking bays was discussed and the possibility of this would be investigated.
49. EXTENDING OF THE HALL BOOKINGS WORKING GROUP TO LOOK AT THE TOTAL RUNNING OF THE HALL
This was agreed.
50. REPORT OF THE CLERK
The Clerk reported that the Friday Pokemon games group would like to return to the hall as a regular hire and the concessionary rate had been requested as before. This was agreed.
Part I of the Meeting closed and it was Resolved that, in view of the nature of the business about to be transacted, it was advisable in the public interest that the Press and Public be temporarily excluded, and they were instructed to withdraw.
51. STAFF MATTERS
The telephone expenses of the Booking Clerk were questioned since the telephone number on the submitted BT bill was not the same number used for Council enquiries. The Clerk explained that Twin Talk was used on the line which provided an additional number – two numbers; one line; one bill. Councillors Gerstmann and Egan also confirmed that they were familiar with this service and only the primary billing number would be included on the bills. Clarification from the Booking Clerk was requested to confirm that both numbers were on one line.
The expenses of the Clerk were also questioned in relation to an order for stationery from Staples. The Clerk stated that the Council had never arranged a business account for stationery supplies so the Clerks were forced to spend money out of their own pockets and then claim it back. The Staples account was therefore her own personal account, and she stressed that she could not be expected to subsidise the business expenses of the Council.
The Meeting closed at 10.35 p.m.
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