WCPC MINUTES

 

 

WEXHAM COURT PARISH COUNCIL

 

MINUTES of the SPECIAL MEETING of the COUNCIL held on Thursday, the

25th July, 2013, at the Parish Hall, Norway Drive, Wexham, Slough.

 

PRESENT:

Councillors Sandra Malik (Chairman),

Trevor Allen, Patrick Donachy,

Harjinder Singh Gahir, and Paul Sohal.

Officers: Dianne Egan (Clerk).

 

APOLOGIES FOR ABSENCE:

Councillors Robert Aldridge (working), Carl Egan (working),

Raja Fayyaz (father unwell, in Pakistan), Peter Gerstmann (working),

Shabana Zeib (unwell),

and Tina Kellett (RFO).

 

ABSENT:

Councillor Munawar Hussain.

 

52.     APPROVAL OF APOLOGIES FOR ABSENCE

 

RESOLVED: That apologies for absence offered in respect of this meeting be approved.

 

53.     DECLARATIONS OF INTEREST                                   

 

Councillors Malik and Sohal declared an interest in relation to their roles as Borough Councillors.

 

54.     CONSIDERATION OF DISPENSATION APPLICATIONS RELATING TO THE CODE OF CONDUCT

 

No applications were submitted.

 

55.     PUBLIC QUESTION TIME

 

A resident, who was also a member of staff, raised various questions relating to works at the Parish Hall which had not been progressed.  He was advised that he should direct such questions to the Clerk.  When asked how he should respond to customer complaints the Chairman advised that he should “tell customers the Clerk is not up to the job”.

 

56.     TO CONSTITUTE A WORKING GROUP TO APPOINT A CARETAKER

 

It was agreed that Councillors Allen, Donachy, Gahir and Malik would form a Recruitment Working Group.  Two caretakers were needed to share duties and cover each others’ leave or other absence.  The Clerk had already distributed the job description and contractual terms for the previous caretaker, and was asked to distribute hard copies of contracts and other job information relating to all staff.

 

57.     TO ARRANGE DATES FOR WORKING GROUP MEETINGS

 

Staff Restructure Working Group – arranged for 29th July from 7pm.

 

Parish Hall Review Working Group – to also be included on 29th July.

 

Newsletter Working Group – to also be included on 29th July.

 

Allotment & Grass Verges Working Group – Members of the group to set a date by email.  The Clerk was asked to distribute an allotment list to working group members.

 

58.     NEW PLAY AREA

 

This item was added to the Agenda without Notice.  The Clerk had printed all information that had been requested by Councillor Gahir and the Council’s solicitor and handed this to Councillor Gahir.  She was questioned about the associated Lease and insurance arrangements.  However, some questions could not be answered by the Clerk without prior notice of the matters to be addressed and the Members were not satisfied with her efforts to respond.  This resulted in Councillor Gahir accusing the Clerk of “just trying to be awkward”.  The Clerk therefore left the meeting at this point.

 

The Clerk left the meeting at 8.10 p.m.

 

 

MINUTES of the SPECIAL MEETING (PART) of the COUNCIL held on Friday, the 25th July, 2013, at the Parish Hall, Norway Drive, Wexham, Slough.

 

(Recorded by Councillor Trevor Allen in the absence of the Officers)

 

At 20.10hrs The Clerk left the meeting abruptly, saying she was not prepared to put up with further abuse.

 

Those present were unclear why she had left but presumed that it was because she had been asked to verify questions asked by the solicitor in respect of insurance cover for the new playground at the Norway Drive site. She had stated that the solicitor should do this as he was being paid a fixed fee of Ł600 for legal work in connection with the project.

 

She had walked out of meetings before and it was anticipated she would return in due course.Trevor Allen was asked if he would take notes in the meantime so that the meeting could continue.

 

7. The Chairman said that the playground issues had to be resolved so that it could be completed before the school holidays ended. This now had to be included on the agenda as item 7. Trevor Allen offered to clarify with Zurich Mutual and report back on findings including any extra premiums payable.

It was agreed  UNANIMOUSLY that any extra costs would have to be paid or the project would not proceed with Slough Borough Council’s consent. Proposed by Councillor Harjinder Gahir and Seconded by Councillor Trevor Allen.

 

8 .The Chairman added to the agenda as item 8. The matter of a full set of keys being provided to enable the Parish Hall premises to be used by Councillors in the execution of their duties. The Clerk had at a previous meeting quoted a figure of Ł70 for having them cut. Those provided previously were incomplete and for instance did not allow access to the upper hall. It was agreed UNANIMOUSLY that the keys be purchased. Proposed by Councillor Sandra Malik and seconded by Councillor Trevor Allen.   

 

PART II

 

1.A Councillor presented a written complaint in respect of a member of staff and then left the meeting room whilst it was discussed.

 

The Councillor returned to the meeting room after discussion. It was agreed UNANIMOUSLY that the Council should take legal advice, particularly as in the email circulated on 17th July, the staff member had stated that they had been legally advised. Proposed by Councillor Sandra Malik and seconded by Councillor Trevor Allen.

 

The Clerk did not return to the meeting and was found to have left the building.

 

The Meeting closed at 20.59hours

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