WCPC MINUTES

 

 

WEXHAM COURT PARISH COUNCIL

 

MINUTES of the MEETING of the COUNCIL held on Tuesday, the

8th October, 2013, at the Parish Hall, Norway Drive, Wexham, Slough.

 

PRESENT:

Councillors Sandra Malik (Chairman),

Trevor Allen, Patrick Donachy, Raja Fayyaz,

Harjinder Singh Gahir, Amjad Raja, and Shabana Zeib.

Officers: Dianne Egan (Clerk), Tina Kellett (RFO).

Borough Councillor Haqeeq Dar.

Three members of the public.

 

APOLOGIES FOR ABSENCE:

Councillors Robert Aldridge (working), Carl Egan (on holiday),

and Paul Sohal (at another meeting).

 

99.     SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE BY NEW MEMBER

 

The Chairman welcomed newly elected Member, Amjad Raja, and he duly signed his Declaration of Acceptance of Office.

 

100.   APPROVAL OF APOLOGIES FOR ABSENCE

 

RESOLVED: That apologies for absence offered in respect of this meeting be approved.

 

101.   DECLARATIONS OF INTEREST                                   

 

Councillor Malik declared an interest in relation to her role as a Borough Councillor.

 

102.   CONSIDERATION OF DISPENSATION APPLICATIONS RELATING TO THE CODE OF CONDUCT

 

No applications were submitted.

 

103.   MINUTES OF THE MEETING HELD ON 10TH SEPTEMBER 2013

 

The Minutes of the Meeting of 10th September 2013 were approved as a correct record subject to the following amendments, which would be reviewed by the Chairman prior to signing:

·       Item 80 – Remove the word ‘rejected’ in respect of the hedge petition, and replace with the word ‘noted’.

·       Item 87 – Remove that the support for the annual fundraising event ‘would be withdrawn’, and replace with ‘would be donated direct to charity’.

·       Item 90 – Remove the words ‘It was noted’ in respect of the allotment gate, and replace with ‘The Clerk noted’.

 

A question was raised in regard to the management of the allotment site and the Clerk was instructed not to take any actions without working group authorisation.

 

104.   PUBLIC QUESTION TIME

 

Members of the public raised questions relating to the following:

·       Traffic problems outside the school and a recent accident.  It was agreed that this would be followed up and Bucks CC would be involved with a view to putting a 20mph speed restriction in place.

·       Update on the progress of the new play area.  The required documents were awaiting signature.

·       Planning arrangements for development of the nursery site and the sold Parish land.  This would be published when a planning application was submitted.

·       A recent election leaflet indicated that parishioners could save money if the Labour Party closed the Parish Council.  Members did not agree with the leaflet that had been put out, and the Chairman denied that either she or the Slough Labour Party wished to close the Parish Council.

·       Why were the residents who signed the election request named and accused of wasting money.  This was considered to be slanderous and libellous since to request an election costs nothing, and to stand costs nothing.  Costs had been incurred due to the Labour Party putting forward a candidate in opposition.

 

105.   POLICE LIAISON

 

No Police officers were in attendance.

 

106.   INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS

 

The following items were reported/discussed:

 

·       It was hoped that resurfacing work in The Frithe could be arranged in the near future.

·       Work was being carried out on the kerbs along the service road between The Frithe and Church Lane.

·       The fence and gate at the Church Lane end of Coftards had been removed and complaints had been received from residents about antisocial behaviour.  A petition may be submitted in due course to request replacement of the fence.

·       A new flag was needed for the Parish Hall and this would be included on the next Finance & General Purpose Agenda.

·       It was noted that the Slough Citizen was still not being received in all areas.  Residents who did not have Internet access were therefore being denied various items of information that were provided in the Citizen.

·       A new sign was required at The Cherries Play Area stating that dogs are not permitted in the area.  Councillor Dar would make enquiries with SBC.

·       Further discussion took place in relation to the options available to resolve the hospital parking sprawl, particularly in Norway Drive.  This was passed to the Grass Verge/Traffic Working Group for further consideration.  Councillor Allen indicated that he wished to join the working group.

·       Councillor Allen and Tina Kellett clarified the current situation in relation to the Parish Hall CCTV contracts.  Members had been in contact with SBC’s Peter Webster to seek his advice and discuss the option of replacing the current system.  It was also suggested that a mobile camera could be used to monitor The Cherries.  Further meetings would take place in due course.

·       The Hall Bookings Working Group had discussed the costs involved in the proposed use of the hall by Age Concern.  Further enquiries would be made.  Approval was granted for the working group to agree and decide the arrangements in this regard on behalf of the Council.  In the meantime the Booking Clerk would be instructed to take bookings on Tuesdays, Wednesdays and Thursdays until such time as Age Concern hires commenced.

·       A quote had now been received in respect of the electrical work for the WC renovations in the sum of £950+VAT.  This was approved as it was a matter arising from a previous meeting.  The project leader, Councillor Donachy, was asked to email a copy of the original renovations quote to all Members.

 

RESOLVED: That the sum of £950+VAT be approved for the aforesaid electrical work.

 

107.   FINANCIAL REPORT

 

The RFO submitted the Financial Statement for 1st to 31st August.

 

A third payment had now been received from the court in respect of the recovery of CCTV funds from Mr Kulaga.  Various information had been supplied at the request of Inspector Shelley Squire and it was hoped that the matter was now closed.

 

The next F&GP Committee meeting was scheduled to take place on 7th November.

 

Councillor Gahir requested permission to make enquiries about backdating of the Bowls Club rent review, at zero cost to the Council.  This was agreed.  Councillor Donachy agreed to provide electronic copies of the Bowls Club Sub-Lease to all Members, and the Clerk was asked to provide hard copies to Councillors Gahir, Malik and Zeib.

 

RESOLVED: That the Finance Statement for August 2013 be approved, and authority be given for cheques to be signed to provide a maximum of 25.

 

108.   APPROVAL OF PETTY CASH FLOAT

 

RESOLVED: That the sum of £75 be approved for a petty cash float.

 

109.   CONSIDERATION OF PARISH HALL LIFT INSTALLATION

 

Approval was granted to make enquiries about the cost of a lift for disabled access to the Main Hall.  The Clerk should be informed once quotes had been obtained so that the item could be placed on an Agenda for approval.

 

110.   ANNUAL MAIN HALL FLOORING MAINTENANCE

 

It was agreed that the Clerk would obtain a quote from the existing contractor, and Councillors Allen and Gahir would obtain further quotes for the next meeting.

 

111.   ALLOTMENT GATE

 

Councillor Donachy had obtained seven signatures from allotment tenants in favour of the installation of a pedestrian gate at the far end of the site.  It was agreed that no further consultation was required and the gate would be installed.

 

RESOLVED: That the sum of £1,300 be approved for a pedestrian gate.

 

112.   PLAY AREA UPDATE

 

A start date was awaited.

 

113.   PARISH GOVERNANCE REVIEW

 

A consultation had been distributed and residents were encouraged to respond.

 

114.   REPORT OF THE CLERK

 

Deferred due to time constraints.

 

Part I of the Meeting closed and it was Resolved that, in view of the nature of the business about to be transacted, it was advisable in the public interest that the Press and Public be temporarily excluded, and they were instructed to withdraw.

 

PART II

 

115.   STAFF TIMESHEETS

 

Questions were raised in relation to recent timesheets submitted by staff.

 

The Meeting closed at 9.50 p.m.

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