WEXHAM COURT PARISH COUNCIL
APOLOGIES FOR ABSENCE:
Councillors Robert Aldridge (working),
Raja Fayyaz (away), and Paul Sohal (away).
Councillor Munawar Hussain.
147. APPROVAL OF APOLOGIES FOR ABSENCE
RESOLVED: That apologies for absence offered in respect of this meeting be approved.
148. DECLARATIONS OF INTEREST
Councillor Malik declared an interest in relation to her role as a Borough Councillor.
149. CONSIDERATION OF DISPENSATION APPLICATIONS RELATING TO THE CODE OF CONDUCT
No applications were submitted.
150. MINUTES OF THE MEETING HELD ON 12TH NOVEMBER 2013
The Minutes of the Meeting of 12th November 2013 were approved as a correct record subject to a minor amendment in the final paragraph of Item 119, which would be reviewed by the Chairman prior to signing.
151. MINUTES OF THE SPECIAL MEETING HELD ON 5TH DECEMBER 2013.
The Minutes of the Special Meeting held on 5th December 2013 were approved as a correct record.
152. PUBLIC QUESTION TIME
Members of the public raised questions relating to the following:
∑ Members of the Wexham Bowls Club attended the meeting to appeal to the Council to reconsider the retrospective rent review increase of which they had been notified. They pointed out that WBC is a long established non-profit-making club which provides a social life for its many elderly members, and the increase would be equivalent to nine annual membersí fees. It had been minuted in 2010 that the rent would not be raised before the next review in 2013.
A question was raised as to whether the Bowls Club charged less to people in the Parish. It was confirmed that the club would be happy to consider this and the Head of Finance stated that if this was the case then the Council would discuss the rent.
It was agreed that the matter would be passed to a Working Group consisting of Councillors Allen, Donachy, Egan and Gahir for further consideration and the RFO would then email the club treasurer.
∑ An update was requested in relation to the installation of the new play area.
153. POLICE LIAISON
No Police officers were in attendance. It was noted that the speed monitoring devices were still not working and the Chairman would contact the new inspector in this regard.
154. INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS
The following items were reported/discussed:
∑ There had been a disappointing response to the recent Norway Drive parking consultation with only 18 of the 64 households having submitted their preference and comments.
∑ A meeting would be taking place in George Green in relation to parking issues. It was noted that senior officers from SBC were not available, but it would be attended by two junior officers.
∑ Enquiries had been received about the availability of allotment plots, and there were several plots currently vacant and overgrown. It was noted that tenants frequently signed up to rent a plot but then failed to do anything to work it. The current arrangements for the ornamental garden were also discussed, and all allotment matters would be further considered by the Allotments Working Group. The booking clerk had now commenced her new role as bookings officer and allotment manager and the Clerk would hand over all the necessary documentation.
∑ The suggested one-way traffic flow at Knolton Way shops had been declined due to access by delivery vehicles at the rear of the parade. The situation would be reviewed again in a few months.
∑ Planning permission had been granted for use of The Frithe junction by gravel extraction vehicles, on condition that the said vehicles were not permitted to enter the estate.
∑ Various resurfacing works around the estate were taking place.
∑ The Clerk was asked what time of day she was available to respond to telephone calls. Her flexible hours meant that she worked at various times of day, but she always responded to any telephone or email messages that were received requiring her attention.
∑ Catherine Meek had now confirmed in writing that the Community Governance Review poll had returned a majority in favour of retaining the Parish Council, to be reviewed again in a further four years.
∑ The owner of the camper van at Dornels, in which people had been living, had been sent a formal warning by the highways inspector to remove it or face a fine.
155. FINANCIAL REPORT
The RFO submitted the Financial Statement for 1st to 31st October.
The Friday prayer group had requested a concession to use the hall for one hour instead of two and it was agreed that the sum of £35 for one hour would be charged. Another regular hirer had requested a concessionary rate for weekends, but this was declined. It was noted that weekend hires were a key source of income for the Parish, and also this hirer had been known to charge a fee to attendees of her functions. The matter of outdoor cooking was discussed and it was agreed that this could not be permitted as the hall is situated on public land and it would be a health & safety issue. A hire enquiry had been received from a tae-kwon-do group in Hillingdon and it was agreed that they would be offered the same rate of hire that they were currently paying (£28 per hour).
RESOLVED: That the Finance Statement for October 2013 be approved, and authority be given for cheques to be signed to provide a maximum of 25.
156. APPROVAL OF COSTS FOR PARISH HALL LIFE INSTALLATION AND ASSOCIATED ALTERATIONS
Three quotes had been obtained for a lift and the options were discussed. The Members agreed to accept the quote submitted by Stannah in the sum of £13,920. Councillor Egan abstained from this vote on the grounds that he hadnít had sight of the plans for consideration. It was noted that the services of an architect, structural engineer, and builder would also be required in respect of the alterations needed to accommodate the lift. It was therefore proposed that a sufficient sum be earmarked for the whole project in order to get it underway as soon as possible.
RESOLVED: That a sum not exceeding £28K be approved for the lift installation project.
157. APPROVAL OF AMENDMENT TO WC RENOVATIONS
It was proposed that the rear gentsí WC was not required and should be adjoined to the rear store room to create a meeting/conference room. Members agreed that an additional sum of £3K should be earmarked for this, including new floor covering. Councillor Donachy abstained since he was already involved with the renovation project.
Concerns were raised about the length of time it was taking to progress the WC renovations and the RFO would ask the builder for an end date.
RESOLVED: That the sum of £3K be approved to create a meeting/conference room from the existing two rooms.
158. APPROVAL OF COSTS FOR DEDICATED PARISH HALL WEBSITE
This item was deferred to the next meeting.
159. APPROVAL OF DONATION TO POPPY APPEAL
RESOLVED: That the sum of £100 be donated to the Poppy Appeal.
160. APPROVAL OF CAMERA PURCHASE FOR PARISH HALL GROUNDS AND THE CHERRIES
Additional CCTV for the hall grounds had already been approved at the December Special Meeting. Approval for The Cherries was deferred to the next meeting.
161. ALLOTMENT KEYS
A keyed-alike padlock was required for the new pedestrian gate at the allotment site, and spare keys would also be needed for new tenants. The purchase of two padlocks and a dozen keys by Councillor Allen was approved out of the general maintenance budget. The Clerk provided details of the key number and supplier.
162. ANNUAL MAIN HALL FLOORING MAINTENANCE
This was approved in principal, to be deferred until the building work was completed.
163. PARISH GOVERNANCE REVIEW UPDATE
An update had been provided during Memberís Reports above.
164. WORKING GROUPS UPDATE
Various relating items had been discussed earlier in the meeting.
165. REPORT OF THE CLERK
Deferred due to time constraints.
The Members/Officers and public exchanged Christmas greetings and it was noted that the bookings officer had kindly arranged the refreshments table for this evening together with the Chairman and Councillor Allen.
The meeting closed at 9.35pm.
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