WCPC MINUTES

 

WEXHAM COURT PARISH COUNCIL

 

MINUTES of the MEETING of the COUNCIL held on Tuesday, the

11th February, 2014, at the Parish Hall, Norway Drive, Wexham, Slough.

 

PRESENT:

Councillors Sandra Malik (Chairman),

Patrick Donachy, Carl Egan, Raja Fayyaz, Harjinder Singh Gahir,

Amjad Raja (from 7.40pm), and Paul Sohal.

Officers: Dianne Egan (Clerk).

Sgt Mann and PCSO Mingolla.

Two members of the public.

 

APOLOGIES FOR ABSENCE:

Councillors Robert Aldridge (working), Trevor Allen (in hospital),

and Shabana Zeib (no statutory reason provided).

Tina Kellett (RFO).

 

ABSENT:

Councillor Munawar Hussain.

 

166.   APPROVAL OF APOLOGIES FOR ABSENCE

 

RESOLVED: That apologies for absence offered in respect of this meeting be approved.

 

167.   DECLARATIONS OF INTEREST                                   

 

Councillors Malik and Sohal declared an interest in relation to their roles as Borough Councillors.

 

168.   CONSIDERATION OF DISPENSATION APPLICATIONS RELATING TO THE CODE OF CONDUCT

 

No applications were submitted.

 

169.   MINUTES OF THE MEETING HELD ON 10TH DECEMBER 2013

 

The Minutes of the Meeting of 10th December 2013 were approved as a correct record subject to minor amendment of Items 150 and 152, which would be reviewed by the Chairman prior to signing.   

 

170.   PUBLIC QUESTION TIME

 

Members of the public raised questions relating to the following:

       A further update was requested in relation to the installation of the new play area and this was discussed at length.

       An update was requested in relation to the recent parking consultation and the resident was advised that, due to lack of response, no parking restrictions would be put in place at the current time.

 

171.   POLICE LIAISON

 

Sgt Mann and PCSO Mingolla were in attendance and provided updates as follows: 

 

       They now had a new Inspector, Sarah Cook, and PSCO Pietro Mingolla had returned from Colnbrook to the Wexham team.

       The Bucks side of Wexham were keen to work with the local Police to resolve traffic issues in the area.

       The speed monitoring device in Knolton Way was not working and the officers enquired whether any funding was available.  PCSO Mingolla would forward details of pricing to the Clerk.

       The Neighbourhood Policing Team needed a place to be locally stationed for breaks, storage of paperwork, etc.  It was confirmed that the Police currently had keys for the Parish Hall and they could continue to use these for access.

       Sponsorship of a Police vehicle was discussed.  Local companies such as Volvo and Akzo Nobel would be approached with a view to funding the necessary £13K for a vehicle plus £5K per year.

       It was confirmed that PCSO Richard Kulaga was no longer employed by the Police, having voluntarily resigned his position.

       Several burglaries had taken place in the Wexham/Central area in the run-up to Christmas and two suspects had been caught and charged.  An aggravated burglary had also occurred in Hillersdon.  The majority of burglaries had taken place during the daytime when homes were not occupied.

 

Councillors reported the following:

 

       Regular patrols were needed at the rear of the Knolton Way shops until new CCTV cameras were in operation.  Suspected drug dealing activities were taking place in that area, and this had been witnessed particularly on Saturdays.  Some Asian lads had also been seen dealing drugs from a dark coloured Audi.  The Members were advised to call 101 or 999 if any such incidents were witnessed, and take a photograph if possible.

       It was noted that a photograph had recently been offered in respect of a teenager who had been driving a vehicle illegally, but the Member was told not to take photographs on that occasion.  PCSO Mingolla asked the Member to forward details of the vehicle and crime reference number so that he could make enquiries.

       Thanks were recorded to the officers and their colleagues for doing an excellent job during the recent EDL march.  It was noted that officers from Surrey and Hertfordshire had also assisted, and that the demonstration had taken place relatively peacefully.

 

The officers were thanked for attending.

 

172.   INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS

 

The following items were reported/discussed:

 

       It had been some time since an estate walkabout had taken place and a Member noted that many grass verges had been damaged during the recent gas works.  It was agreed that National Grid should be required to repair the damage and the Chairman would make enquiries with SBC in this regard.  Parking on verges was also discussed and it was felt that the bylaws should be enforced.  The Clerk clarified the long history of the Parish Councilís efforts to prompt such action.  Vehicles unlawfully crossing grass verges were also making the pavements slippery.  The previously approved plan to install grasscrete was discussed, but this was very expensive and other options were therefore being explored.

       It was reported that the overgrown bushes bordering the allotments on the corner of Church Lane/Uxbridge Road were considered by SBC to be the responsibility of the Parish Council.  The Clerk pointed out that cutting had always been done by SBC, and that the roots of the trees/bushes were outside of the allotment boundary.

       The installation of benches outside Kola Court had not yet taken place and the Clerk was asked to write to Ian Coventry to confirm formal approval of the costs, requesting that the Chairman be consulted prior to installation regarding the positioning of the same.

       It was noted that cars parked both sides of Hillersdon caused road blockages.

       The occupied camper van in Dornels that had previously been reported had now been moved into a garden, but was still occupied.  It had also caused damage to the grass verge whilst driving in and out.

       A recycling bin full of rubbish had been sitting in the street outside 6 Dornels for several months.  Various incidents of rubbish dumped outside houses, including a chair in Bell Close and a sofa in The Normans, were also raised.  The Chairman would report these issues to SBC and send photographs.  The rubbish at Kola Court was being dealt with.

       Complaints had been received in relation to littering of Moat Drive and other areas with food containers left by Wexham School students.  The Clerk was asked to write to Mrs Sparrow to raise awareness of this and to ask if she could assist in resolving the problem.

       New padlocks and keys for the allotment site had been ordered.

       The caretaker vacancies were discussed and would be further advertised.

       It was brought to Councilís attention that a recent 16th birthday party at the hall had resulted in a substantial amount of mess, both inside and outside the premises, including a large number of empty alcohol bottles.  It had previously been the policy not to accept such hires.  The hirerís deposit was withheld.

       In light of the recent weather the stream at the allotment site was very deep and running very fast.  The land was also saturated and wellington boots were required to walk on it.

       Dedicated dog bins would no longer be used by SBC and new bins were being installed to include both dog waste and general litter.

 

173.   FINANCIAL REPORT

 

On behalf of the RFO the Clerk submitted the Financial Statements for 1st to 30th November and 1st to 31st December.

 

RESOLVED: That the Finance Statements for November 2013 and December 2013 be approved, and authority be given for cheques to be signed to a maximum of 25.

 

174.   APPROVAL OF COSTS FOR DEDICATED PARISH HALL WEBSITE

 

Deferred to next meeting of Full Council.

 

175.   APPROVAL OF COST OF CCTV PURCHASE FOR THE CHERRIES

 

Costs had been obtained for specialist CCTV coverage for The Cherries and rear of Knolton Way shopping parade, the images from which would be monitored by the SBC control centre.

 

RESOLVED: That a maximum sum of £10K be approved for this project.

 

176.   APPROVAL OF ADDITIONAL COSTS FOR PLAY PARK DRAINAGE

 

A quote had been obtained for installation of a drainage system to reduce the bogginess of the new play park ground.  It was agreed that further quote(s) would be sought prior to this taking place and a sum was pre-approved to enable the work to progress at the earliest opportunity.

 

RESOLVED: That a maximum sum of £7K be approved for this project.  

 

177.   APPROVAL OF PURCHASE OF MOBILE PHONE PACKAGE FOR HALL BOOKINGS

 

It was agreed that a dedicated mobile phone number would be used for hall booking enquiries.  This item was discussed and it was decided that a Pay As You Go phone would be purchased for use by the bookings officer, and other persons covering the role during periods of leave or absence.

 

RESOLVED: That a maximum sum of £100 be approved for the purchase of a PAYG mobile phone, plus a maximum monthly top-up sum of £25 as necessary.

 

178.   APPROVAL OF PURCHASE OF LAPTOP, PLUS PERIPHERALS AND SOFTWARE, FOR BOOKINGS OFFICER

 

This item was discussed at length and it was agreed that the bookings officer would now need a laptop and associated software and equipment to fulfil the duties of her new role.  It was decided that an extended warranty would not be required.

 

RESOLVED: That a maximum sum of £800 be approved for the laptop package.

 

179.   APPROVAL OF PURCHASE OF REPLACEMENT PRINTER, OR REPAIR OF EXISTING PRINTER, FOR CLERK

 

The Clerkís printer was in need of repair or replacement and options were discussed.

 

RESOLVED: That the sum of £140 be approved for a replacement printer.

 

180.   REPORT OF THE CLERK

 

The Clerk reported that during an engineer visit a gas leak had been discovered behind the cooker.  The wall joint and cooker bayonet had since been replaced, and the cooker was tested and confirmed to be safe for continued use.  The cost of the work was as yet unknown since a gas leak requires isolating of the supply and emergency action, and must be repaired in accordance with Gas Safety Regulations.

 

The Clerk formally recorded her thanks to former councillor Henry Egan for his help with erecting the new flag and investigating the outside lighting problem; and to Councillor Trevor Allen for all his recent hard work and advice; and to Councillor Carl Egan for his help at short notice in dealing with recent hall hire issues.

 

The meeting closed at 9.45pm.

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