WEXHAM COURT PARISH COUNCIL
APOLOGIES FOR ABSENCE:
Councillors Carl Egan (working), Raja Fayyaz (working),
and Shabana Zeib (unwell).
Councillors Munawar Hussain, and Amjad Raja.
181. APPROVAL OF APOLOGIES FOR ABSENCE
RESOLVED: That apologies for absence offered in respect of this meeting be approved.
182. DECLARATIONS OF INTEREST
Councillors Malik and Sohal declared an interest in relation to their roles as Borough Councillors.
183. CONSIDERATION OF DISPENSATION APPLICATIONS RELATING TO THE CODE OF CONDUCT
No applications were submitted.
184. MINUTES OF THE MEETING HELD ON 11TH FEBRUARY 2013
The Minutes of the Meeting of 11th February 2014 were approved as a correct record subject to a minor amendment of Item 172, which would be reviewed by the Chairman prior to signing.
A Part II item was requested in relation to a complaint against a staff member.
185. PUBLIC QUESTION TIME
Members of the public raised questions relating to the following:
∑ No Annual Report had been received during 2013 and a resident stated that he wanted to know where his money was going. The Chairman advised that an Annual Report would be circulated this summer. It was agreed that all councillors should contribute to the publication to let residents know who is working for them.
∑ An additional flashing 20mph school sign in Norway Drive was requested as the existing sign in Church Lane could not be seen when turning from the junction.
∑ A further update was requested in relation to the installation of drainage for the new play area. This would be taking place by mid-April. The safety surfacing for the play equipment was also questioned and the resident was advised that it met with current regulations. A final inspection would take place once the project was completed.
186. POLICE LIAISON
The police officers provided updates as follows:
∑ A new officer, Lucas Kruczek, had joined the Wexham team.
∑ Local speed operations were taking place.
∑ Two youths found smoking cannabis at the rear of the Knolton Way shops had been issued with written warnings and the area was being regularly patrolled.
∑ An update was provided in relation to recent crime statistics.
The officers were thanked for attending.
187. INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS
The following items were reported/discussed:
∑ It was noted that some of the street rubbish reported at the previous meeting had been cleared, but the recycling bin full of rubbish had still not been emptied. It was suggested that Environmental Health should be contacted.
∑ It had been agreed that the hedging surrounding the new play area would be retained but cut back to four feet in height. The play area fencing would be installed inside the hedge boundary following installation of the drainage.
∑ The response to the recent Norway Drive parking consultation had been disappointing and this item had therefore been put on hold for the time being. Meetings were ongoing between Slough, South Bucks, and the hospital to try and resolve the parking issues.
∑ The new CCTV cameras for The Cherries had now been approved and ordered and thanks was recorded to SBCís Esther Deacon for arranging a contribution of £2K to the project. It was noted that the use of similar cameras throughout the borough had enabled a substantial amount of evidence to be submitted to the Police.
∑ A borough council walkabout had been arranged for the 24th March.
∑ Further complaints had been received in relation to littering of the streets by Wexham School students, some of whom were abusive when approached. It was noted that this was an ongoing problem which the Parish Council had been trying to resolve for some years. No response had been received from headteacher Mrs Sparrow and the Clerk would write to her again. The Clerk would also write to the relating food establishment asking them to carry out litter patrols at the front and rear of their shop.
188. FINANCIAL REPORT
The RFO submitted the Financial Statement for 1st to 31st January.
It was agreed that the income item entered as sale of land should now read ĎRescinding of Agreement for Leaseí.
Notification had been received from the Court that payments from Mr Kulaga had ceased. This was due to his employment with the Police having ended and the RFO advised that a further attachment to earnings order may be required against a subsequent employment. Clarification from the Court would be sought.
SBC had been approached for their contribution to the new play equipment, and Kompan had requested settlement of the amounts outstanding. It was suggested that Kompan had agreed to seek approval from SBC prior to payment and the RFO would make enquiries in this regard.
Wexham Bowls Club had requested clarification of the charges for rent. It had been agreed at the Meeting of Full Council in December 2013 that the matter would be discussed but no meeting had taken place. The approved increases would stand for this period, to be reviewed again in three years, and the RFO was instructed to issue the invoice.
The Bowls Club CCTV monitor was also discussed and a Member suggested that they should continue paying the annual fees. Other Members noted that the club was monitoring the councilís premises and suggested the fees should be waived. The annual contract had ended and the Parish Council now owned the equipment. The RFO was instructed to advise the club that the matter was still under review.
The RFO advised that the caretaker situation had become very difficult to manage and the councilís hall hire reputation was being damaged. An update was requested. The Chairman would contact the people who had enquired about the job to progress the matter.
The council had been contacted by a company named Goodman Ash claiming that they could reduce the amount of rates payable. The RFO would distribute the email for the information of all Members.
The next F&GP meeting would take place on Thursday, 20th March 2014.
RESOLVED: That the Finance Statement for January 2014 be approved, and authority be given for cheques to be signed to a maximum of 25.
189. APPROVAL OF ADDITIONAL COSTS FOR REDECORATION OF REFURBISHED TOILET FACILITIES
A quote had been obtained from a local decorator in the sum of £2,717 in respect of the four Parish Hall toilets and the converted meeting room. Skimming of the walls in the upstairs ladiesí WC to make them smooth had also been recommended, in the sum of £200.
RESOLVED: That the sum of £2,917 be approved for the said decoration.
190. APPROVAL OF COSTS FOR DEDICATED PARISH HALL WEBSITE
The RFO clarified the councilís requirements and the quote received.
RESOLVED: That the sum of £499 be approved for the initial design and content of the website, together with £19.99 per month hosting premium.
191. REPORT OF THE CLERK
Problematic hall hires were discussed, particularly in regard to hires ending later than the scheduled time. It was noted that functions normally ended more quickly once the music ceased. The Clerk would prepare a notice for the Main Hall stage advising that if music providers failed to cease playing music 30 minutes prior to the end of functions, in accordance with the Conditions of Hire, then they would not be permitted future entry to the premises.
Part I of the Meeting closed and it was Resolved that, in view of the nature of the business about to be transacted, it was advisable in the public interest that the Press and Public be temporarily excluded, and they were instructed to withdraw.
192. COMPLAINT AGAINST A STAFF MEMBER
The Clerk was instructed to leave the meeting for this item. No notes or information were provided for completion of the minutes.
The meeting closed at 9.50pm.
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