WEXHAM COURT PARISH COUNCIL
APOLOGIES FOR ABSENCE:
Councillors Robert Aldridge (working), Munawar Hussain (no statutory reason), Sandra Malik (at SBC meeting), Amjad Raja (family commitment),
and Shabana Zeib (unwell).
193. APPROVAL OF APOLOGIES FOR ABSENCE
RESOLVED: That apologies for absence offered in respect of this meeting be approved.
194. DECLARATIONS OF INTEREST
Councillor Sohal declared an interest in relation to his role as a Borough Councillor.
195. CONSIDERATION OF DISPENSATION APPLICATIONS RELATING TO THE CODE OF CONDUCT
No applications were submitted.
196. MINUTES OF THE MEETING HELD ON 11TH MARCH 2014
The Minutes of the Meeting of 11th March 2014 were approved as a correct record.
A meeting of the Newsletter Working Group would be taking place on 11th April to consider the 2014 Annual Report. The Clerk would email all Members requesting a paragraph detailing their activities to include in the Report.
No response had yet been received from Wexham School in relation to the litter issues and the Clerk would write again. A letter would also be sent to the fast food shop in Knolton Way asking them to carry out litter patrols outside their premises. An item would be included on the next Agenda reference street cleaning.
197. MINUTES OF THE FINANCE & GENERAL PURPOSE COMMITTEE MEETING HELD ON 20TH MARCH 2014
The Minutes of the F&GP Committee Meeting of 20th March 2014 were approved as a correct record, subject to it being noted that Item 20(e), amendments to Staff Codes of Practice, had not yet been approved by Full Council and would be included on a forthcoming Agenda.
198. PUBLIC QUESTION TIME
A member of the public raised an enquiry relating to bonfires at the allotment site, which were causing an environmental nuisance to nearby residents.
199. POLICE LIAISON
The police officers provided updates in relation to recent crime incidents and statistics and were thanked for attending.
200. INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS
The following items were reported/discussed:
· Further re-surfacing work had been taking place, and planting of trees.
· An invoice was awaited in relation to the installation of benches outside Kola Court and the Clerk would follow this up with Ian Coventry.
· Gating of the Clarendon Court flats had been requested to prevent unwanted traffic at the rear.
· Installation of double yellow lines at the parking area between 400 Wexham Road and 8 Norway Drive would take place once similar work in the nearby area had been scheduled.
· Councillor surgeries would take place once per month at the Parish Hall once the renovations were completed.
· The red bin full of rubbish in Dornels had now been removed.
· An update was provided in relation to the new play area and the work undertaken so far had been approved by SBC. Installation of fencing, drainage, signs and CCTV would take place in due course.
· It was suggested that once all installations and renovations were complete an official opening day should take place.
· Two new hall caretakers had now been employed.
201. FINANCIAL REPORT
The RFO submitted the Financial Statement for 1st to 28th February.
A cheque in the sum of £12,233 had been received for the play area equipment, but it was noted that this was short of the full amount of £20K agreed with SBC. The contribution of £2K towards the CCTV at The Cherries had not yet been received.
Invoices had been received for the annual BALC subscription, The Cherries CCTV, the Parish Hall lift, and the abort-visit charge from Kompan, all of which were approved for payment.
RESOLVED: That the Finance Statement for February 2014 be approved, and authority be given for cheques to be signed to a maximum of 25.
202. STAFF HOLIDAYS
This item was deferred to Part II.
It was noted that there were several vacant plots at the allotment site and the new allotments officer now had the current waiting list.
The ornamental garden (Plot 31/32) was discussed. It was confirmed that other sites had such gardens, and a Member advised that this plot had been grassed since at least 1976 since it had always been deemed unsuitable for growing vegetables due to the substrate. The Clerk and her family had therefore taken on the tenancy and the task of maintaining the garden after the previous long-term tenant passed away. It was suggested that the caretakers could assist with the maintenance. Allotment bonfires were also discussed again and it was agreed that these matters would be passed to the Grass Verge/Traffic and Allotments Working Group for further consideration. It was confirmed that a keyed-alike padlock had now been placed on the new pedestrian gate.
A walkabout had recently taken place and a number of areas had been identified for remedial work, including damage caused by National Grid. The borough council had agreed a joint project to deal with problem areas and Councillors Allen and Gahir would send a letter to confirm the available budget.
Councillor Swindlehurst had been approached with a view to asking officers to be more flexible in relation to the parking restrictions needed in Norway Drive.
205. BOWLS CLUB
The Finance Clerk reported that a letter had been received from Wexham Bowls Club stating that they did not agree the retrospective rent increase, and a copy of a letter from the parish council was provided in support of this view. A cheque in the sum of £450 had been received.
It was agreed that, rather than seeking formal legal advice, the opinion of SBC would be sought to save costs. The Finance Clerk was instructed to return the £450 cheque to the bowls club in the interim.
206. BUILDING MAINTENANCE
Building modifications and asbestos removal would be carried out as part of the lift project. There was also some asbestos on the garage which would be removed, and paint and woodwork on the garage would be done out of the maintenance budget.
207. CLUTTER ON FRONT OF THE BUILDING
The door/window at the front entrance, and the noticeboard and sign, would be relocated as part of the lift project.
208. REPORT OF THE CLERK
A donation request had been received from St Mary’s Church, Wexham, and this would be included for approval on the next Agenda.
Part I of the Meeting closed and it was Resolved that, in view of the nature of the business about to be transacted, it was advisable in the public interest that the Press and Public be temporarily excluded, and they were instructed to withdraw.
209. STAFF HOLIDAYS TAKEN WITHOUT AUTHORISATION
Arrangements for authorisation of staff leave were discussed.
The meeting closed at 10.10pm.
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