WCPC MINUTES

 

WEXHAM COURT PARISH COUNCIL

 

MINUTES of the ANNUAL MEETING of the COUNCIL held on Tuesday, the

13th May, 2014, at the Parish Hall, Norway Drive, Wexham, Slough.

 

PRESENT:

Councillors Sandra Malik (Chairman),

Robert Aldridge, Trevor Allen, Patrick Donachy, Carl Egan, Raja Fayyaz,

Harjinder Singh Gahir, Munawar Hussain, and Amjad Raja.

Officers: Dianne Egan (Clerk) and Tina Kellett (Finance Clerk).

Borough Councillor Haqeeq Dar.

Two members of the public.

 

ABSENT:

Councillors Paul Sohal and Shabanz Zeib.

 

1.       ELECTION OF CHAIRMAN

 

Councillor Sandra Malik was nominated for the position of Chairman, which she duly accepted. 

 

RESOLVED: That Councillor Sandra Malik be elected Chairman for the ensuing Municipal Year.

 

2.       ELECTION OF VICE-CHAIRMAN

 

Councillor Harjinder Gahir was nominated for the position of Vice-Chairman, which he duly accepted.

 

RESOLVED: That Councillor Harjinder Gahir be elected Vice-Chairman for the ensuing Municipal Year.

 

3.       APPROVAL OF APOLOGIES FOR ABSENCE

 

No apologies had been received.

 

4.       DECLARATIONS OF INTEREST                                   

 

Councillor Malik declared an interest in relation to her role as a Borough Councillor.

 

5.       CONSIDERATION OF DISPENSATION APPLICATIONS RELATING TO THE CODE OF CONDUCT

 

No applications were submitted.

 

6.       MINUTES OF THE MEETING HELD ON 8TH APRIL 2014

 

The Minutes of the Meeting of 8th April 2014 were approved as a correct record.

 

7.       APPOINTMENTS TO COMMITTEES

 

a)       FINANCE & GENERAL PURPOSE COMMITTEE

 

RESOLVED: That Councillors Robert Aldridge, Trevor Allen, Patrick Donachy, Carl Egan, Harjinder Gahir, Sandra Malik, and Amjad Raja be appointed to serve on the Finance & General Purpose Committee for the current Municipal Year.

 

b)       HEALTH & SAFETY WORKING GROUP

 

RESOLVED: That Councillors Trevor Allen, Patrick Donachy and Harjinder Gahir be appointed to serve on the Health & Safety Working Group for the current Municipal Year.   

 

c)       NEWSLETTER WORKING GROUP

 

RESOLVED: That Councillors Trevor Allen, Patrick Donachy and Harjinder Gahir be appointed to serve on the Newsletter Working Group for the current Municipal Year.

 

d)       GRASS VERGE/TRAFFIC AND ALLOTMENTS WORKING GROUP

 

RESOLVED: That Councillors Trevor Allen, Patrick Donachy, Carl Egan, Raja Fayyaz and Harjinder Gahir be appointed to serve on the Grass Verge/Traffic and Allotments Working Group for the current Municipal Year.

 

e)       IT WORKING GROUP

 

RESOLVED: That Councillors Carl Egan and Harjinder Gahir be appointed to serve on the IT Working Group for the current Municipal Year.

 

f)       RESIDENT CONSULTATION WORKING GROUP

 

RESOLVED: That Councillors Trevor Allen, Patrick Donachy and Raja Fayyaz be appointed to serve on the Resident Consultation Working Group for the current Municipal Year.

 

g)       STAFF STRUCTURE AND HALL BOOKINGS WORKING GROUP

 

RESOLVED: That Councillors Trevor Allen, Patrick Donachy, Carl Egan, Harjinder Gahir, Sandra Malik and Amjad Raja be appointed to serve on the Staff Structure and Hall Bookings Working Group for the current Municipal Year.

 

h)       REPRESENTATIVES TO DEAL WITH HOSPITAL PARKING ISSUES

 

RESOLVED: That Councillors Trevor Allen and Harjinder Gahir be appointed to represent the Parish Council in matters relating to the hospital parking issues.

 

i)        REPRESENTATIVES TO OTHER BODIES

 

i)                BALC

RESOLVED: That Councillor Harjinder Gahir be appointed as the Council’s BALC representative.

 

ii)              STANDARDS ADVISORY COMMITTEE

RESOLVED: That Councillor Harjinder Gahir be appointed as the Council’s representative on the Standards Advisory Committee.

 

8.       DATES OF FUTURE MEETINGS

 

RESOLVED: That meetings of Full Council continue to be held on the second Tuesday of each month (except during January and August when Council is in recess).

 

9.       PUBLIC QUESTION TIME

 

Members of the public raised enquiries relating to the following:

 

·       Hospital parking in the parking area and on the verges outside numbers 2‑10 Norway Drive.  It was explained that efforts were ongoing to try and resolve the parking issues and it was hoped that once the SBC parking scheme was rolled out to Wexham they would be able to take more action such as the issuing of tickets for parking on verges and paths.

·       Parking on verges in Bell Close and elsewhere – was this patrolled and how could it be reported?  It was explained that this could be reported to the Community Wardens and, as above, the forthcoming parking scheme should resolve many issues.  This should commence in Wexham in June/July and a consultation would take place.

·       The possibility of Norway Drive parking permits was discussed and it was suggested that the Parish Council could pay the permits for the first year.  This was passed to the Grass Verge/Traffic Working Group.  Councillor Dar and SBC Officers would be invited to a meeting.  Residents would be offered a discount on dropped kerbs by SBC as part of the parking scheme. 

·       Residents had not been notified of the AGM and the reason for this was questioned as it was felt that communication was important and people should be encouraged to attend.  It was explained that no Annual Report had been circulated but this would be rectified next year.

·       Issues relating to hire of the Parish Hall were raised and it was alleged that telephone calls were not returned and the new bookings number was not publicised.  It was confirmed that the new number was on the WCPC website and on the hall notice board, and there was also a telephone message on the old number to notify hirers of the change.

 

10.     POLICE LIAISON

 

There were no Police Officers in attendance.

 

11.     INFORMATION REPORTS - MEMBERS & BOROUGH COUNCILLORS

 

The following items were reported/discussed:

 

·       Regular estate inspections had been carried out.

·       Some Members were not being notified of meetings taking place.  They were assured this would be rectified.

·       Drainage for the new play area was now being installed.

·       An Annual Report was currently being prepared.

·       There had been several incidents of discarded furniture being dumped in the streets, and also in gardens.  This was being dealt with and people were being notified that they could be prosecuted for fly-tipping.

·       The Chairman had been invited to Wexham School to talk to the students about the impact of litter.  The school was addressing the issue and litter-picking duties were being introduced, with prizes of healthy snacks being offered for the heaviest bags of collected litter.  It was suggested that the Parish Council could donate £200 for nicer snacks, but this was not agreed.  It was noted that the presence of the offending kebab shop on Knolton Way Parade was due to the current SBC administration having changed the policy in regard to competing food establishments.

 

12.     FINANCIAL REPORT

 

The Finance Clerk submitted the Financial Statement for the 1st to 31st March.

 

The Finance Clerk reported that at year end all forecast expenditure had come in under budget, indicating that the Council was maintaining control over expenditure.  It had made a large capital investment in the refurbishment of the Parish Hall and grounds, some of which has been offset with part-funding from the borough council.  The VAT reclaim would be submitted at the end of the month, which would further improve the cash balance position.  A meeting with the internal auditor would take place at the end of May, followed by an F&GP meeting to approve the year-end schedules for the Annual Return and external audit.  Thanks were extended to Councillors Malik, Gahir, Allen and Donachy for their support during the year.

 

RESOLVED: That the Finance Statement for March 2014 be approved, and authority be given for cheques to be signed to a maximum of 25.        

 

13.     REPORT OF THE CLERK

 

Clarification was requested in regard to the lapsed Attachment to Earnings Order for repayment of The Cherries CCTV.  No update could yet be provided.

 

The Clerk advised that an Employer Policy Statement relating to the Local Government Pension Scheme must be prepared and published by the end of June in accordance with the regulations.  This was passed to the F&GP Committee.

 

The Kola Court benches had been ordered and would be invoiced once installed.

 

14.     ANNUAL DONATION TO ST MARY’S CHURCH, WEXHAM

 

RESOLVED: That the sum of £275 be donated to St Mary’s Church.

 

15.     STREET CLEANING

 

The issue of littering on local streets had been discussed in Item 11 above.

 

16.     APPROVAL OF PARISH HALL RENOVATION COSTS, INCLUDING ELECTRICIAN

 

A quote had been obtained for further electrical work, details of which were verbally provided to Members and a copy of which would be forwarded to the Officers.

 

RESOLVED: That a further sum of £1,150 be approved.

 

17.     APPROVAL OF FUNDS FOR TENNIS COURT GATES

 

This item was discussed but no quote had yet been received for consideration.  There were frequent issues with bicycles, dogs, cricketers, etc., using the courts.  A swipe card entry system was proposed to restrict use to residents who wished to play tennis only.  This would be included on a later agenda once a quote had been obtained.

 

Part I of the Meeting closed and it was Resolved that, in view of the nature of the business about to be transacted, it was advisable in the public interest that the Press and Public be temporarily excluded, and they were instructed to withdraw.
 

PART II

 

18.     APPROVAL OF FUNDS TO ENGAGE A THIRD PARTY EMPLOYMENT CONSULTANT

 

RESOLVED: That the sum of £3K be approved to engage an employment consultant.

 

19.     ALLOTMENT PLOT 31

 

The tenancy of plot 31 was discussed.

 

 

The Meeting closed at 10.00 p.m.

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